Facilities Manager

About This Role

Managing the day-to-day operations, maintenance, and continuous improvement of the Foundation's facilities, including chapter houses, headquarters, and its vehicle fleet, is the core of this role. The Facilities Manager ensures that all Foundation properties are safe, functional, and well-maintained, reporting to the Senior Manager of Facilities.

Responsibilities

• Serve as the primary point of contact for facility-related issues and ensure timely resolution of maintenance requests and operational needs
• Manage the Foundation’s fleet program, including vehicle maintenance, registrations and licensing, utilization, and replacement planning
• Maintain facility work order logs, maintenance records, warranties, fleet records, and other property documentation
• Monitor contractor and vendor performance, address issues as they arise, and ensure work is completed in accordance with established scopes, schedules, budgets, and organizational standards
• Review, approve, and reconcile facility-related invoices for accuracy, contract compliance, and budget adherence
• Conduct periodic property inspections as needed to identify maintenance, safety, and operational needs
• Support Foundation events and special projects requiring facilities planning, logistics, and coordination
• Identify and implement opportunities to improve operational efficiency, sustainability, and day-to-day facility operations across Foundation properties
• Contribute to operating and capital budget development by providing property-level cost information, expenditure tracking, and recommendations
• Support the development and execution of facility projects by providing input on project needs, costs, timelines, and operational requirements
• Share responsibility for emergency facility response, disaster recovery planning, and after-hours facility issues
• Support the Senior Manager with renovations and capital improvement projects, including vendor coordination, scheduling, and project follow-through
• Provide operational continuity across Foundation properties, serving as a key resource for facility needs, ensuring consistent standards, service levels, and follow-through
• Perform other duties as assigned

Requirements

• Candidates may qualify through a combination of relevant professional experience and/or education
• Degrees and certificates are beneficial
• Relevant professional experience in facility management, building operations, property management, or related fields will be preferred
• Minimum five years of experience in facilities management, property management, building operations, or building maintenance
• Strong knowledge of commercial building systems, building repairs, renovations, preventive maintenance programs, and facility operations