Overseeing the maintenance, repair, and improvement of all facilities owned, leased, or occupied by Bowser-Morner is the core of this Facilities Manager role. This working manager is responsible for keeping building systems reliable, ensuring preventive maintenance and repairs are completed on schedule, selecting and coordinating service contractors, and carrying out facility improvements. The role involves supervising one maintenance employee and coordinating additional internal and external resources to address immediate needs while planning for the long-term condition and operation of buildings and equipment.
Responsibilities
Oversee building interiors, exteriors, grounds, and supporting systems across all three locations
Coordinate with local managers to identify needs, establish priorities, and arrange timely service
Conduct scheduled facility and equipment walkthroughs at least in the Company’s Dayton and Toledo facilities and at least bi-annually in the Company’s Springfield location
Maintain a prioritized list of deficiencies, recurring failures, deferred maintenance, and recommended improvements
Establish and maintain a documented preventive maintenance program for building systems and applicable equipment
Schedule work, assign responsibility, track completion, and address overdue activities
Manage a consistent work request process for reporting, prioritizing, assigning, and closing maintenance requests
Communicate status and expected completion dates to affected managers and employees
Assess service needs and determine whether work should be performed by maintenance personnel or qualified contractors
Perform or assist with maintenance and troubleshooting within the limits of their training and qualifications, using available resources and safe work practices
Coordinate service and repairs for laboratory support equipment, including freeze-thaw and subzero equipment and air compressors
Establish maintenance responsibilities with laboratory managers; technical calibration, test-method verification, and laboratory quality requirements remain with designated laboratory personnel
Maintain equipment inventories, service histories, warranties, operating manuals, facility drawings, and contractor records in an accessible system
Secure and oversee contractors for HVAC; plumbing; electrical and lighting; roofing, skylights, gutters, and downspouts; masonry and painting; flooring and carpet cleaning; parking lots and driveways; and construction or renovation work
Coordinate snow removal, landscaping and tree service, janitorial services and supplies, window cleaning, trash collection, vending, document shredding, and other facility services
Define scopes of work, obtain and compare proposals, and recommend vendors
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Monitor contract requirements, renewal dates, service quality, and completion of work; review invoices and resolve incomplete or unsatisfactory work
Coordinate contractor access, work schedules, utility shutdowns, and equipment outages with department managers to minimize disruption to laboratory and office operations
Prepare and monitor the facilities and maintenance operating budget
Review spending, explain significant variances, and allocate maintenance costs to the appropriate departments
Maintain a rolling repair, replacement, and capital improvement plan based on asset condition, recurring failures, operating needs, and risk
Estimate costs and explain the operational consequences of deferring recommended work
Review and approve facility modification work orders, Department 90 building and maintenance purchases, and utility purchase orders within delegated authority
Coordinate department-funded purchases with the responsible manager
Review utility usage and recurring facility costs, investigate unusual changes, and recommend practical measures to improve efficiency and control expenses
Develop project scopes, specifications, and schedules with qualified engineering consultants when needed
Analyze bids and submit recommendations for approval; oversee contractor work for adherence to scope, cost, schedule, and specifications
Coordinate applicable building-system inspections, testing, and service, including fire extinguishers and, where present, fire alarms, sprinklers, emergency lighting, backflow prevention devices, and other systems requiring scheduled attention
Retain records and track correction of deficiencies
Take responsibility for building-system upkeep and correction of facility deficiencies
Coordinate with the Safety Manager on hazard identification, safe maintenance practices, applicable requirements, and corrective actions, with clear assignment of responsibilities
Coordinate the company’s facilities response to leaks, loss of heat or power, equipment breakdowns, and other disruptions
Maintain emergency vendor contacts, response procedures, and coverage arrangements; support restoration of operations and company emergency preparedness efforts
Supervise one maintenance employee, assign daily work, review priorities regularly, and verify completion and quality
Provide training, performance feedback, and support for safe work practices
Coordinate and supervise maintenance activities provided by personnel from other departments, reviewing priorities regularly, and verify completion and quality
Coordinate maintenance coverage during absences and competing demands
Recommend staffing, training, tools, equipment, or contractor support needed to complete assigned work
Manage maintenance personnel matters within delegated authority and in coordination with Human Resources
Keep leadership informed of significant facility risks, outstanding work, budget needs, and project progress
Requirements
Training in facilities management, building maintenance, building systems, or a related field, or an equivalent combination of training and practical experience
Five to ten years of relevant facilities management experience, including coordination of maintenance, contractors, and facility projects
Working knowledge of building systems, including HVAC, electrical, plumbing, building envelopes, and supporting equipment; ability to recognize when specialized expertise is required
Ability to assess facility conditions, prioritize competing needs, troubleshoot problems, and follow corrective work through completion
Ability to develop budgets, evaluate bids, review service contracts, and maintain accurate maintenance and asset records using appropriate software
Ability to communicate effectively with employees, managers, and contractors; establish productive vendor relationships; and supervise maintenance work
Ability to read and interpret manuals, drawings, specifications, and service reports and coordinate applicable inspection and maintenance requirements
Ability to react calmly and effectively in emergencies, exercise sound judgment, and coordinate response across locations
Nice to have:
Experience with preventive maintenance, budgets, and repair or replacement planning
Experience coordinating multiple locations and directing maintenance personnel
Important Details
Schedule: Must be available outside normal business hours, as needed, to assess facility emergencies and coordinate an appropriate response
Reports to: President of Bowser-Morner, Inc.
Supervises: One maintenance employee
Works collaboratively with: Company officers and managers, local facility contacts, the Safety Manager, laboratory managers, and Human Resources
Physical Requirements
Physical: Must stand, walk, push, pull, twist, reach overhead, bend, and lift and move items weighing up to 30 pounds while inspecting facilities or performing maintenance tasks
Visual: Must read manuals, computer screens, plans, reports, and instruments and observe building and equipment conditions as necessary to perform job functions
Communication: Must communicate effectively with contractors and company personnel in person, by telephone, and through other appropriate communication methods
Work Environment
Work in office, laboratory, maintenance, and outdoor settings at facilities owned, leased, or occupied by the company, with exposure to varying temperatures, weather, noise, and active repair or construction areas
Follow applicable safety procedures and use required personal protective equipment
Travel to/from and/or work at various locations as assigned when necessary for maintenance supervision of Company facilities, professional training, corporate compliance, and/or other business-related activities
About the Company
Bowser-Morner oversees the maintenance, repair, and improvement of all facilities owned, leased, or occupied by the company.
