About This Role
The Facilities Manager is responsible for the day-to-day coordination and oversight of parish facilities, including buildings, grounds, and equipment. This role ensures that facilities are safe, functional, and well-maintained by managing maintenance activities, coordinating vendors, and supporting capital and operational projects.
Responsibilities
- Maintain property including but not limited to grounds, offices, production areas, public areas, and equipment through development and implementation of preventive maintenance program
- Ensure all maintenance and repairs are completed in a timely, cost-effective manner and according to all specifications
- Manage organization’s physical operations including but not limited to landscaping, refrigeration, heating, ventilation and air conditioning, kitchen equipment, emergency generators, plumbing, water treatment, irrigation, and electric systems
- Monitor and maintain proper inventory levels
- Authorize purchase orders for supplies and equipment
- Perform routine hands-on maintenance, preventive maintenance, troubleshooting, and minor repairs to parish buildings, grounds, equipment, and building systems
- Coordinate outside contractors for specialized repairs and larger projects as needed
- Ensure all fire and safety inspections are completed and any discrepancies corrected
- Ensure property is in compliance with all safety and sanitation policies, procedures, and regulations in conjunction with risk managers from insurance carriers
- Conduct annual property inspections
- Generate work orders
- Collaborate on annual capital budget for maintenance activities
- Prepare accurate and timely reports as required
- Maintain floor plans, blueprints, equipment manuals and warranties, etc., related to congregational property
- Initiate energy conservation measures where appropriate
- Assign duties and monitor quality of work
- Assure staff conforms to organizational policies and procedures and safety regulations
- Ensure that all major maintenance activities are conducted according to industry standards and Diocesan Policy
- Ensure all set-ups for parish events and hall rentals are completed
- Interface with appropriate staff/managers to receive information regarding maintenance needs
- Ensure timely response to requests
- Interface with appropriate staff/managers, engineers, and outside contractors to review and/or develop renovation and any possible new construction plans
- Coordinate communication with and work of outside contractors
- Assist and monitor the department budget
- Manage expenses within approved budget constraints
