About This Role
Managing the maintenance of the property and buildings at Heartwood Mountain Sanctuary and Harmony Lane, LLC, is the core of this role. The Facilities Manager plans and coordinates activities related to the operation, repair, maintenance, and construction of facilities, buildings, and grounds, leading a team of skilled and semi-skilled trade workers.
Responsibilities
- Inspect properties and facilities to determine required repairs or improvements
- Assist with hiring and training Facilities Support staff
- Schedule, assign duties, and supervise Facilities Support staff for day-to-day operations including maintenance, repair, or renovation
- Participate in creating annual budgets related to maintenance staff and expenses
- Keep the Executive Team aware of any repairs or situations requiring additional finances beyond the budgeted amount for overall annual maintenance
- Coordinate and obtain bids for additional work from outside contractors
- Oversee all property maintenance functions related to construction, electrical, plumbing, and painting, as well as telephone and IT systems
- Oversee the functioning and maintenance of the seasonal pool and year-round sauna and hot tub, meeting all Humboldt County Health Department requirements
- Oversee the water supply for the property in accordance with the North Coast Water Board, including daily reporting for the cistern, monthly water testing, annual submission of the electronic annual report to the drinking water program (eAR), annual Safer Clearinghouse report, and other water reporting requirements
- Create and submit annual HAZCOM report to the Health Department
- Design and conduct annual Hazmat training for facilities and maintenance employees
- Coordinate with the Business Office Manager on accounting and tax issues related to property maintenance
- Develop safety procedures for use in the event of fires, accidents, HAZCOM, etc.
- Coordinate moving of equipment, tables, chairs, and other items for events
- Respond quickly at any hour of the day or night to fix emergency situations (e.g., break in the water line, blocked septic lines, generator start-up for power outages)
- Use and maintain the skid steer for maintaining roads, ditches, and other needs
- Perform appropriate tree work including use and maintenance of chain saws, trimming, and safely lighting and managing burn piles
- Procure Cal-Fire burn permit annually
- Maintain and keep clean all Heartwood-owned vehicles and manage annual repair and service
- Keep all Heartwood-owned small engines and tools serviced, including weed trimmers, lawn mowers, chain saws, generators, pressure washers, and log splitters
- Manage collection of trash and recycling, including transport to Eel River Dump
- Manage the maintenance and operation of washers and dryers
- Manage and coordinate the annual refilling of fire extinguishers
- Work with the commercial kitchen manager to keep commercial kitchen equipment serviced and in working order
- Maintain and service propane heaters throughout Heartwood
- Keep facilities and maintenance shops clean and orderly
- Keep rain gutters cleaned and working
- Keep all roofs free from leaks, branches, and debris
- Keep all window screens in working condition
- Maintain all Heartwood roads and rain ditches and fill potholes when necessary
- Paint or stain inside and outside of Heartwood buildings and dorms when necessary
- Keep the key making machine in working condition, maintain a full set of keys for the facility, and work with staff to maintain guest keys
Requirements
- Five+ years of professional Facilities Management experience
- Ability to work on multiple projects, adjust quickly to shifting priorities, meet deadlines, exercise good judgment, and handle high-pressure situations efficiently
- Self-starter, strong team member and leader
- Knowledge of and skilled in construction, electrical, and plumbing
About the Company
Heartwood Mountain Sanctuary is a rural Healing Arts Center, community hub, and retreat center dedicated to supporting holistic-healing education and right-livelihood, honoring the sacredness and unity of all.