About This Role
The Facilities Manager is responsible for overseeing daily maintenance and facility operations, ensuring that building infrastructure, hygiene equipment, and the surrounding environment are maintained to the highest standards in compliance with health, safety, and food safety requirements. This role involves coordination with subcontractors, internal staff, and the landlord, as well as supporting operational departments across locations.
Responsibilities
- Oversee all facilities operations
- Ensure day-to-day maintenance activities are executed efficiently by coordinating subcontractors and internal maintenance teams
- Maintain building aesthetics and structural integrity through direct interaction with landlord area managers
- Facilitate the maintenance of electrical, plumbing, HVAC, forklift services, fire prevention systems, pest control, landscaping, and other facility systems
- Conduct daily property checks of critical infrastructure
- Maintain accurate SOPs for preventive and reactive maintenance across all systems
- Coordinate monthly HVAC maintenance and service
- Record and monitor utility consumption (electricity and water) monthly
- Plan and respond to service requests including interior fixtures, furnishings, and office-related maintenance
- Conduct routine inspections of contractor performance and ensure services are in line with contractual agreements
- Maintain inventory of tools, parts, and supplies
- Manage stock control where applicable
- Schedule work with minimal disruption to business operations
- Conduct monthly staff meetings and daily safety discussions
- Host toolbox talks and ensure ongoing engagement with the team on safety topics
- Ensure compliance with QHSE management systems and client-specific contractual obligations
- Report and document any incidents such as accidents, fires, losses, or damages immediately
- Lead the completion of risk assessments for all work carried out on-site
- Implement hygiene and safety audits and corrective actions in collaboration with department heads
- Submit monthly reports detailing expenditure and project progress
- Manage timesheets and communicate overtime to the Operations Manager
- Update preventive maintenance schedules regularly
- Support project implementation through stakeholder coordination and progress tracking
- Maintain Shave and Gibson’s Food Safety Certification by ensuring hygiene-related infrastructure is functional and compliant
- Support scheduling and execution of annual Health and Safety audits and ensure reporting of findings
- Ensure adherence to customer, legislative, and food safety standards at both sites
