Facilities Manager

About This Role

Managing the facilities operations, office services, and workplace experience across the company's South Florida offices is the core of this role. This newly defined position brings dedicated, strategic leadership to the physical work environment as the firm continues to grow, overseeing the Miami headquarters and offices in Fort Lauderdale, Boca Raton, and Palm Beach Gardens, with limited oversight of the New York City location.

Responsibilities

• Oversee day-to-day facilities operations and conduct site visits to maintain consistent safety, cleanliness, and operational standards across locations
• Manage preventive and corrective maintenance, including HVAC, plumbing, electrical systems, carpet cleaning, furniture repairs, and general building upkeep
• Coordinate office build-outs and renovation projects, working closely with contractors, architects, and building management
• Manage facilities-related vendor relationships, negotiate service agreements, evaluate performance, and source and onboard vendors as needed
• Approve and process vendor invoices, maintain accurate records, and manage purchasing requests and vendor accounts within established budget authority
• Supervise Miami reception, housekeeping, and office services staff, ensuring appropriate reception coverage and consistent front-of-house service
• Coach and develop team members, conduct performance reviews, and foster a service-oriented culture aligned with the firm’s people-first values
• Oversee purchasing and inventory for furniture, groceries, kitchen supplies, office supplies, and other consumables across locations
• Develop and manage the annual facilities budget, track expenditures, report variances, and identify cost savings without compromising quality or workplace experience
• Partner with firm leadership on long-range space planning and capital projects

Requirements

• 7+ years of progressive facilities management experience, including at least 3 years in a leadership or director-level role
• Strong vendor management, contract negotiation, budgeting, and cost-control skills
• Experience supervising and developing administrative, office services, or facilities support teams
• Strong project management skills, including experience coordinating office construction or renovation projects
• Excellent interpersonal and communication skills

Important Details

• Work format: fully on-site at Miami headquarters, with periodic travel to other South Florida offices and occasional travel to New York City

About the Company

Kaufman Rossin is a privately owned, independent public accounting firm, recognized as one of the top accounting firms in the country. It has grown to over 700 employees, with offices spanning the tri-county area, including sister entities Kaufman Rossin Wealth and Kaufman Rossin Alternative Investment Services.