Managing the maintenance, safety, cleanliness, and overall condition of multiple properties is the core of this Facilities Manager role. The ideal candidate is highly organized, proactive, and hands-on, taking ownership and identifying problems before they escalate to ensure facilities are maintained to the highest standards. This is a leadership position for someone who enjoys being on-site, working alongside maintenance staff, coordinating contractors, and addressing every detail.
Responsibilities
Oversee daily maintenance and physical operations across multiple properties
Conduct routine building walkthroughs to identify maintenance, cleanliness, safety, and appearance issues
Perform minor repairs and maintenance tasks directly when appropriate
Oversee HVAC, plumbing, electrical, lighting, doors, flooring, and other building systems
Develop and execute preventative maintenance schedules to minimize unexpected repairs and equipment failures
Ensure all interior and exterior spaces are safe, functional, clean, and well maintained
Respond promptly to maintenance emergencies and coordinate repairs with minimal disruption to daily operations
Maintain an organized inventory of tools, supplies, equipment, and replacement parts
Supervise and coordinate maintenance employees, including daily assignments, scheduling, performance, and follow-through
Establish clear expectations, responsibilities, and priorities for the maintenance team
Ensure maintenance requests are tracked, assigned, and completed in a timely manner
Verify that work is completed correctly and meets established quality standards
Train, support, and hold maintenance employees accountable for performance
Collaborate closely with on-site personnel and senior leadership to address facility needs
Communicate proactively regarding maintenance issues, repair timelines, and completed work
Manage relationships with outside contractors, service providers, and maintenance vendors
Obtain competitive quotes, evaluate proposals, and negotiate pricing
Coordinate vendor schedules and oversee work performed on-site
Ensure contractors complete work according to approved scopes, timelines, and quality expectations
Review invoices against approved quotes and completed work before submitting them for payment
Track vendor contracts, service agreements, warranties, and scheduled maintenance
Identify opportunities to reduce costs and improve vendor performance
Coordinate small- to medium-sized renovation, repair, and facility improvement projects
Develop project scopes, timelines, material requirements, and cost estimates
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Oversee contractors to ensure projects are completed safely, on schedule, and within approved budgets
Coordinate work during evenings and weekends when necessary to minimize operational disruptions
Track project progress and communicate updates to leadership
Conduct final inspections and ensure outstanding items are resolved before project completion
Maintain facilities in accordance with applicable building, fire, health, and safety regulations
Conduct routine safety inspections and promptly address identified hazards
Maintain accurate records of inspections, permits, certifications, and required maintenance
Coordinate fire alarm, sprinkler, HVAC, and other required building system inspections
Support emergency preparedness, building security, and facility-related emergency response procedures
Ensure exterior areas and common spaces are inspected regularly and maintained safely
Coordinate with leadership to minimize operational disruptions during repairs and emergencies
Track facilities spending, maintenance costs, vendor expenses, and project budgets
Follow established purchasing, invoice verification, and financial approval procedures
Maintain a centralized work-order and preventative maintenance system
Keep organized records of repairs, equipment, warranties, vendor agreements, and completed projects
Provide weekly updates to leadership on open maintenance requests, completed work, upcoming projects, and spending
Identify recurring maintenance issues and recommend long-term solutions
Requirements
5+ years of experience in facilities management, building maintenance, property maintenance, or a related field
Strong hands-on knowledge of building systems, including HVAC, plumbing, electrical, and general repairs
Experience supervising maintenance staff and coordinating outside contractors
Experience managing multiple buildings or a large, complex facility
Ability to troubleshoot maintenance problems and determine appropriate solutions
Strong organizational skills with the ability to manage multiple competing priorities
Experience managing vendor relationships, obtaining quotes, and tracking expenses
Comfortable using work-order software, email, spreadsheets, and other basic technology
Strong communication skills and a service-oriented mindset
Valid driver's license
Ability to work 100% on-site and travel between properties
Availability for occasional evening, weekend, and emergency work
Ability to perform the physical requirements of the role, with or without reasonable accommodation
Nice to have:
Experience in commercial facilities, residential property management, healthcare, hospitality, or other multi-site environments
Familiarity with New Jersey building codes, fire safety requirements, and facility inspections
Experience coordinating renovations and construction projects
Technical training, trade certifications, or a related degree
Important Details
Work format: 100% on-site
About the Company
Our SelectLeaders client is seeking an individual who takes initiative, is hands-on, highly organized, takes pride in the details, holds people accountable, communicates clearly, respects budgets, and is proactive.
SelectLeaders is where real estate professionals and executives manage their careers, network and come for valuable information about their industry.
