Facilities Coordinator (Event & Facilities Management)

About This Role

This role involves planning, organizing, and executing events within the company's facilities. The Facilities Event/Hospitality Coordinator ensures smooth operations by managing logistics, venue setup, vendor coordination, and on-site troubleshooting, focusing on high-quality service and adapting to different situations under pressure.

Responsibilities

• Develop event concepts, manage budgets, and coordinate all logistical aspects, including venue selection, catering, entertainment, and technical equipment
• Conduct facility walk-throughs and tours, plan and manage seating arrangements, and ensure the venue setup aligns with event requirements
• Communicate with clients to understand their needs, secure and coordinate with vendors (caterers, technicians, etc.), and manage contracts
• Oversee the setup, operation, and troubleshooting of audio-visual equipment and other technical aspects of the event
• Act as the main point of contact for clients and vendors on the event day, resolve issues and challenges as they arise, and enforce facility policies
• Ensure smooth event tear-down, conduct post-event evaluations and walkthroughs, and manage the cleanup process to restore the facility
• Track event expenses and income, prepare billing statements, and maintain event-related databases and reports
• Coordinate with maintenance staff for pre- and post-event facility checks, manage inventory of supplies, and ensure event safety and compliance

Requirements

• Diploma in Hospitality Management or Facilities Management
• Minimum 3 years
• experience in facilities management or building operations with knowledge of soft services and exposure in the hotel industry will be an advantage
• Able to work under pressure and in a fast-changing environment
• Fluent in Bahasa Malaysia and English

Important Details

• Schedule: Monday
• Friday 8:30 am
• 5:30 pm; Saturday 9:00 am
• 1:00 pm

About the Company

JLL is a leading global provider of real estate and investment management services, combining world-class services, advisory, and technology for clients.