Facilities Coordinator

About This Role

Working with clients, vendors, and contractors to ensure the completion of facility tasks and work orders is the main focus of this Facilities Coordinator role. This position is part of the Facilities Management function, which supports Property Managers in all aspects of asset operations, including repairs and investment plans.

Responsibilities

• Work with landlords, tenants, and service providers to ensure they implement and recognize all procedures, policies, and reporting formats
• Acknowledge all client inquiries and collect work orders
• Collect information reports to find out performance and progress status
• File work orders, proposals, department files, and other paperwork submitted by vendors
• Monitor activities that happen outside the building, such as proper waste disposal and recycling
• Follow instructions, short correspondence, and memos and ask clarifying questions
• Respond to common inquiries or complaints from clients, co-workers, and supervisors
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion
• Impact through clearly defined duties, methods, and tasks are described in detail
• Deliver own output by following defined procedures and processes under close supervision and guidance

Requirements

• High School Diploma or GED with up to 2 years of job-related experience
• Ability to follow basic work routines and standards in the application of work
• Communication skills to exchange straightforward information
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups