Facilities Coordinator

About This Role

This role involves overseeing the maintenance and repair needs of a site, from defining requirements to implementing operational procedures. The coordinator will manage sub-contractors, procure equipment, develop maintenance schedules, and ensure compliance with safety and quality standards.

Responsibilities

• Define maintenance and repair needs based on site conditions
• Review contracts and scopes of work for specialist sub-contractors
• Identify and procure required hand tools and equipment
• Develop planned preventive maintenance (PPM) schedules
• Design the FM organizational structure and phase-in plan for site personnel
• Set work schedules, shift arrangements, and deployment plans
• Establish safety and quality assurance (QA) programs with supporting training
• Implement FM operations including staff onboarding, vendor coordination, and documentation
• Monitor FM performance and ensure compliance with contractual obligations
• Oversee procurement and handling of spare parts, tools, and equipment
• Standardize operational procedures, reporting protocols, and communication processes
• Conduct performance reviews and ensure compliance with safety and quality standards

Requirements

• Proven leadership and analytical skills in Facilities Management
• Strong experience in defining maintenance strategies and asset assessments
• Knowledge of contract management and vendor oversight
• Familiarity with FM tools, equipment, and procurement practices
• Expertise in preventive maintenance planning and implementation
• Experience in organizational structuring and phased deployment
• Workforce planning and shift scheduling capabilities
• Deep understanding of EHS regulations and QA systems, including training facilitation
• Project management skills with experience in team onboarding and vendor coordination
• Competence in tracking FM KPIs and ensuring contract compliance
• Knowledge of inventory management and procurement systems
• Ability to develop and implement SOPs, site reporting, and communication frameworks
• Experience with performance audits, safety reviews, and QA compliance

Benefits

• Being part of a growing global company
• Career development and a promote from within culture
• An organisation committed to Diversity and Inclusion
• Flexible and agile work environment by focusing on technology and autonomy
• Comprehensive employee benefits program

About the Company