Facilities Administrator

We are currently recruiting for a Facilities Administrator to be based in Longford.

Working Pattern: Monday to Friday, 39 hours per week.

Main duties and responsibilities

• Be a hands-on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
• Ensure the timely execution of all Work Orders.
• Ensure Key Performance Indicators are being achieved, escalating known issues to account manager.
• Review and approve sub-contractor invoices and verify works done.
• Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
• Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
• Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures.
• Ensures efficient management of all utilities, monitor and document consumption levels.
• Ensures efficient stock management and maintains sufficient levels of cleaning chemicals and consumables.
• Ensures high standards of cleaning are maintained at all times in accordance with the company cleaning policy.
• Ensure efficient management of the Asset register. Ensuring all damaged FF&E is recorded and reported.
• Ensure any accidental and wilful damage is recorded and reported promptly.
• Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, staff queries.
• Manage staff training through Human Focus.
• Ability to work under pressure to tight deadlines.
• Providing accurate monthly reports on staff issues, PPM's and reactive works on a monthly basis.

Qualifications and Experience

• Experience coordinating Hard and Soft Facilities Services.
• Experience in managing people.
• Experience with KPIs and client interactions.
• A qualification in Facilities Management preferably or suitable qualification in a business or technical field.
• Excellent interpersonal and communication skills.
• Flexible, Honest and reliable.

We look forward to hearing from you.

IND2