About the role
- Export Documentation Executive
Company: Genau Extrusions Pvt. Ltd.
Location: Hosur, Tamil Nadu
Department: Export / Logistics / Commercial
Designation: Export Documentation Executive
Industry: Automotive / Engineering Manufacturing
Job Summary: - We are looking for an Export Documentation Executive to manage export documentation, shipment coordination, logistics activities and compliance requirements for international customers.
- The candidate will coordinate with internal departments, freight forwarders, customs/CHA agents, shipping lines and overseas customers to ensure timely and error-free export shipments.
- Since Genau serves global automotive and engineering customers and exports its products internationally, strong knowledge of export documentation and shipment processes will be important for this role.
Key Responsibilities: - Prepare and verify commercial invoices, packing lists, shipping bills,
certificates of origin and other export documents. - Coordinate with CHA/customs brokers, freight forwarders,
transporters and shipping lines for export shipments. - Prepare documentation based on customer purchase orders, shipping
instructions and Letter of Credit (LC) requirements, wherever
applicable. - Coordinate with the Production, Stores, Quality, Sales and Finance teams to ensure shipment readiness.
- Prepare and maintain export shipment records and documentation
files. - Track shipment status from dispatch through delivery and update
customers/internal teams. - Coordinate for Bill of Lading / Air Way Bill, certificate of origin and
other shipping documents. - Ensure accuracy of HS codes, quantities, values, product descriptions and shipping details.
- support preparation and submission of documents required for customs clearance and export compliance.
- Follow up on shipping bill closure, export realization-related
documentation and bank documentation, as applicable. - Coordinate with Finance/Accounts for export invoices, payment
documents and reconciliation. - Maintain proper records for GST, LUT, IGST/refund and other
applicable export-related documentation. - Monitor shipment schedules and ensure documents are submitted within customer/forwarder timelines.
- Handle documentation for FOB/CIF/CFR/EXW shipments as
applicable. - Maintain MIS reports related to export shipments, pending documents,dispatches and customer requirements.
- Ensure compliance with applicable DGFT, Customs, GST and foreign
trade regulations. - Support internal/external audits by providing required export
documentation.
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