About the role
MySoft Limited is looking for Executive - Tender Documentation
Job Description / Responsibility
We are seeking a detail-driven and proactive Tender Documentation Executive to manage the end-to-end tendering lifecycle for government software projects, with a primary focus on hospital management systems, digital health solutions, and public sector IT procurement in Bangladesh. The ideal candidate will be well-versed in the Public Procurement Act (PPA) and Public Procurement Rules (PPR) of Bangladesh, managing e-GP (Electronic Government Procurement) portals, and compiling precise technical and financial proposals.
Key Responsibilities
Tender Tracking & Evaluation
- Monitor the national e-GP portal (eprocure.gov.bd) daily to identify relevant Request for Quotations (RFQs), Invitation for Tenders (IFTs), and Requests for Proposals (RFPs) related to healthcare, hospital automation, and IT solutions.
- Analyze tender documents, Terms of Reference (ToR), and Request for Proposals (RFP) to evaluate technical, financial, and legal compliance requirements.
Document Preparation & Compilation
- Prepare comprehensive technical proposals, compliance sheets, methodology statements, and work schedules tailored to hospital software requirements.
- Coordinate with internal software development, database, and QA teams to gather technical specifications, software architecture details, and past project performance credentials.
- Draft administrative documents, including company profiles, board resolutions, authorization letters, joint venture agreements (if applicable), and manufacturer authorization forms.
Financial Proposal & Costing
- Collaborate with management and finance teams to prepare competitive financial bids, bill of quantities (BOQ), and price schedules in alignment with tender criteria.
- Ensure all tax-related documentation (e.g., updated Trade License, TIN, VAT registration, and Income Tax clearance certificates) and bank solvency/liquidity certificates are current and attached.
e-GP Portal Management & Submission
- Manage the company`s profile and credentials on the e-GP portal, ensuring digital signatures (DSC) and user permissions are up to date.
- Upload complete tender submissions securely and strictly before the submission deadline to avoid technical disqualification.
Post-Submission & Liaison
- Track tender opening schedules, clarification meetings, and evaluation results.
- Prepare responses to Clarification Requests or Queries raised by the Procuring Entity (PE) during the evaluation stage.
- Maintain an organized archive of all submitted tenders, work orders, contracts, and communication logs with government ministries and hospitals.
Educational Requirements
- Bachelor of Business Administration (BBA)
- Bachelor of Science (BSc) in Computer Science & Engineering
- [North South University, BRAC University, East West University, Bangladesh University of Professionals, American International University Bangladesh ]students will get preference
- Skills Required: Documentation, Microsoft PowerPoint, EGP Tendering Expert, MS Word
Experience Requirements
- At least 1 year(s)
Job Location
Dhaka (Shewrapara)
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