Executive Secretary

About This Role

Supporting the MD and Executive Director with administrative tasks, scheduling, and communication is the core of this role. The Executive Secretary will manage calendars, arrange travel, and handle confidential information, suiting a professional with strong organizational and communication skills.

Responsibilities

• Manage calendars and schedule meeting arrangements as required
• Respond to emails on behalf of the MD and Executive Director as required
• Arrange travel, including visas, as and when required
• Assist with offsite and in-house event planning, including gifts for occasions like Diwali and Christmas
• Coordinate with external vendors and manage vendor relationships
• Organize meetings and book meeting rooms as per requirement
• Note down meeting minutes and share with attendees later (MoM)
• Keep track of credit card expenses and liaise with the accounts team as required to submit bills
• Prepare documents, presentations, reports, and other materials as per requirement
• Draft, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO
• Maintain a high level of integrity, ethics, and confidentiality in all interactions and communications
• Maintain confidential information, make presentations, and conduct research when required