Executive Personal Assistant

About This Role

This Executive Personal Assistant role supports the Founder and Creative Director of a successful accessories brand, managing both business and personal priorities. The position requires a highly organized, proactive, and confident individual capable of bringing structure to a fast-moving executive's constantly changing schedule.

Responsibilities

• Proactively manage a complex calendar, scheduling, and constantly shifting priorities
• Manage and organize the Founder's inbox, flagging what needs her attention and helping ensure important items are addressed
• Act as a gatekeeper and point of contact across internal and external relationships
• Keep the Founder organized and on track with daily priorities, meetings, events, and commitments
• Coordinate business and personal travel from start to finish
• Manage personal and family calendars, appointments, and commitments
• Liaise with existing household staff to help keep schedules and logistics aligned
• Assist with occasional errands, shopping, gifting, and other personal needs
• Jump into ad hoc projects and handle last-minute changes with a calm, solutions-oriented approach

Requirements

• Prior Executive Assistant and/or Personal Assistant experience
• Ability to anticipate needs rather than waiting to be asked
• Excellent judgment and discretion
• Comfortable being both a strategic gatekeeper and hands-on when needed
• Organized, resourceful, tech-savvy, and adaptable
• Strong communication skills
• Confidence to help manage priorities and keep a busy executive on track

Important Details

• Schedule: 2 days per week onsite in NYC office - flexible based on the Founder's schedule

Application Process

• Use Workgrades.com to collect and manage your references
• Ensure your LinkedIn profile is updated
• Start collecting your references early