About This Role
This part-time Executive Personal Assistant role supports a warm, active, and community-oriented couple in managing their personal, household, and property-related responsibilities. The position involves bringing organization, digitization, and operational support to ongoing tasks, ideal for someone who enjoys becoming a trusted, long-term extension of a busy family.
Responsibilities
- Support, improve, and streamline administrative systems and household organization
- Transition paper systems and filing into more updated digital organization
- Assist with scheduling, travel booking, confirmations, restaurant reservations, and itinerary coordination
- Help maintain family calendars, reminders, notes, records, and ongoing follow-through
- Support office organization, digital organization, and data hygiene initiatives
- Coordinate ongoing vendor communication and service scheduling
- Assist with receipt organization and coordination with bookkeeping support
- Support foundation-related logistics, scheduling, and administrative projects as needed
- Support packing/unpacking and travel preparation as needed
- Provide thoughtful support across evolving household priorities and personal projects
- Support oversight and coordination across multiple personal and rental properties
- Coordinate maintenance, repairs, service appointments, and contractor communication
- Help ensure homes remain organized, functional, prepared, and well-maintained
- Assist with ongoing renovation and project coordination support
- Coordinate vehicle and boat maintenance scheduling and follow-through
- Conduct organizational resets, decluttering projects, donation coordination, and seasonal transitions
- Support entertaining preparation, guest readiness, and event-related household support
- Collaborate professionally with existing household staff and external vendors
- Assist with organization of family photos and personal archives
- Support seasonal projects including holiday cards, gifting, shopping, and special events
- Assist with aesthetic organization, decorating support, and presentation-related projects across multiple properties
- Help coordinate returns, exchanges, sourcing, errands, and personal shopping support
- Manage household inventory and restocking needs
- Run errands as needed to support property operations
- Coordinate deliveries and services across locations
Requirements
- Maintain a smoke-free and fragrance-free environment
- Reliable transportation
- Previous experience in executive assistant or household/estate management
- Highly organized with strong operational and project management instincts
- Technologically proficient and confident navigating digital systems
- Appreciates aesthetics, presentation, thoughtful organization, and visual details
- Experienced supporting paper-to-digital organization and records management
- Strong written and verbal communication skills with excellent follow-through
- Calm, discreet, trustworthy, emotionally intelligent, and highly professional
- Comfortable managing multiple priorities, vendors, timelines, and ongoing projects
- Positive, adaptable, collaborative, and open to feedback with a low-ego attitude
Nice to have:
- Creative eye for interior styling, staging, décor, or design projects
Important Details
- Schedule: Approximately 15-20 hours per week; 2–2.5 days per week between Monday–Thursday with flexibility between the hours of 9:00am–4:00pm
- Start date: June 2026
Application Process
- Submit a short intro letter, updated resume, and 3 professional references with contact info
- Background check required
About the Company
This role supports a warm, active, and community-oriented couple who are longtime professionals, parents, and community members. They manage multiple properties, including personal residences, vacation homes, rental properties, and ongoing renovation projects, and live a highly engaged lifestyle centered around travel, community involvement, philanthropy, entertaining, and meaningful personal connection. They have several trusted long-term household team members, many of whom have been with the family for over 20 years.
