This part-time Executive Personal Assistant role supports a warm, active, and community-oriented couple in managing their personal, household, and property-related responsibilities. The position involves bringing organization, digitization, and operational support to ongoing tasks, ideal for someone who enjoys becoming a trusted, long-term extension of a busy family.
Responsibilities
Support, improve, and streamline administrative systems and household organization
Transition paper systems and filing into more updated digital organization
Assist with scheduling, travel booking, confirmations, restaurant reservations, and itinerary coordination
Help maintain family calendars, reminders, notes, records, and ongoing follow-through
Support office organization, digital organization, and data hygiene initiatives
Coordinate ongoing vendor communication and service scheduling
Assist with receipt organization and coordination with bookkeeping support
Support foundation-related logistics, scheduling, and administrative projects as needed
Support packing/unpacking and travel preparation as needed
Provide thoughtful support across evolving household priorities and personal projects
Support oversight and coordination across multiple personal and rental properties
Coordinate maintenance, repairs, service appointments, and contractor communication
Help ensure homes remain organized, functional, prepared, and well-maintained
Assist with ongoing renovation and project coordination support
Coordinate vehicle and boat maintenance scheduling and follow-through
Conduct organizational resets, decluttering projects, donation coordination, and seasonal transitions
Support entertaining preparation, guest readiness, and event-related household support
Collaborate professionally with existing household staff and external vendors
Assist with organization of family photos and personal archives
Support seasonal projects including holiday cards, gifting, shopping, and special events
Assist with aesthetic organization, decorating support, and presentation-related projects across multiple properties
Help coordinate returns, exchanges, sourcing, errands, and personal shopping support
Manage household inventory and restocking needs
Run errands as needed to support property operations
Coordinate deliveries and services across locations
Requirements
Maintain a smoke-free and fragrance-free environment
Reliable transportation
Previous experience in executive assistant or household/estate management
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Tailored applications submitted
Highly organized with strong operational and project management instincts
Technologically proficient and confident navigating digital systems
Appreciates aesthetics, presentation, thoughtful organization, and visual details
Experienced supporting paper-to-digital organization and records management
Strong written and verbal communication skills with excellent follow-through
Calm, discreet, trustworthy, emotionally intelligent, and highly professional
Comfortable managing multiple priorities, vendors, timelines, and ongoing projects
Positive, adaptable, collaborative, and open to feedback with a low-ego attitude
Nice to have:
Creative eye for interior styling, staging, décor, or design projects
Important Details
Schedule: Approximately 15-20 hours per week; 2–2.5 days per week between Monday–Thursday with flexibility between the hours of 9:00am–4:00pm
Start date: June 2026
Application Process
Submit a short intro letter, updated resume, and 3 professional references with contact info
Background check required
About the Company
This role supports a warm, active, and community-oriented couple who are longtime professionals, parents, and community members. They manage multiple properties, including personal residences, vacation homes, rental properties, and ongoing renovation projects, and live a highly engaged lifestyle centered around travel, community involvement, philanthropy, entertaining, and meaningful personal connection. They have several trusted long-term household team members, many of whom have been with the family for over 20 years.
At Sage Haus, we believe modern families deserve modern solutions.
