Executive Assistant to the Vice Provost and Dean of Students
University of Pittsburgh
About the role
Job Summary
Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.
Essential Functions
- Provide comprehensive administrative support to the Associate Vice Provost and Dean of Students.
- Manage and coordinate a complex executive calendar, meetings, and travel.
- Coordinate divisional meetings, agendas, materials, and follow-up actions.
- Respond to and triage inquiries from students, families, faculty, staff, and external partners.
- Prepare correspondence, reports, presentations, and other executive communications.
- Maintain confidential personnel, student, and operational records.
- Coordinate logistics for executive meetings, search committees, special events, and campus initiatives.
- Serve as the primary point of contact for the Office of the AVP/DOS.
Physical Effort
Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Work Schedule
Monday - Friday, 8:30 a.m. - 5:00 p.m
Work Arrangement
Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range
To be determined based on qualifications.
Relocation Offered
No.
Visa Sponsorship Provided
No.
Background Check
For position finalists, employment with the University will require successful completion of a background check.
Child Protection Clearances
The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents
Resume, Cover Letter
Optional Documents
Not Applicable
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