Executive Assistant (Observe, Product & Engineering)

• Snowflake is looking for someone with adaptability and aptitude to join our team and elevate the business through proactive and holistic support for the Observe leadership team
• As an Executive Assistant, you’re at the center of the team’s business operations and activities, and are relied upon to keep the team moving in a positive, forward direction
• In this role you will work closely with a team of Administrative professionals and manage the day-to-day operations of the office and help keep teams efficient, happy and productive
• Perform an extensive array of core administrative tasks:
• Effectively manage and maintain complex calendars for Observe Leadership
• Book complex travel and manage team and executive level expenses
• Create, organize and maintain team mailing lists, folders, drives
• Organize, plan and execute team events
• Respond to questions and requests for information by employees and guests, connecting people with the right resources
• Responsible for greeting executive’s guests (ie. interviews, customers, etc.) and ensuring every guest sign in upon arrival
• Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems
• Drive projects and own the operations of programs and initiatives within the Observe team
• Be the main liaison for coordinating meetings and external engagements with our customers, and partners
• Lead and manage small projects within the administrative team
• Other duties as assigned

Benefits

• Comprehensive health insurance plans
• Health savings accounts
• Robust retirement plans
• Life and disability insurance
• Weekly online lunch and learns
• Virtual workout classes
• Ergonomic work-from-home equipment
• On-demand mental health and wellness programs
• Fertility benefits and family planning resources
• Generous time-off and various leave plans
• Onsite and Remote Work
• Employee discounts and pre-tax selections
• New hire equity + Employee Stock Purchase Plan (ESPP)
• Quarterly bonus or commission program- You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors
• You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team’s projects
• Generally tech savvy
• Embrace and spread the Snowflake culture which revolves around our values
• Positive, can-do attitude and willingness to jump into a myriad of projects. Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment
• Experience implementing systems, processes, or programs that increase efficiency
• Bachelor’s degree and 7+ years of relevant work experience — direct executive support, project management, and event planning experience
• Experience working with all levels of management, employees, vendors, and customers
• Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships
• Preferred experience supporting Product or Engineering leadership
• Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks
• Extreme attention to detail, organized and responsive