About the role
*We are only able to accept applicants with valid permission to work in Japan and fluency in Japanese.
Thank you for your kind understanding.
■Position name : Executive Assistant | Leading Global Alternative Asset Management Firm
■Job Responsibilities
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Manage complex executive calendars, prioritizing meetings across global time zones.
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Coordinate domestic and international travel itineraries, providing real-time support.
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Process and track complex expense reports in strict compliance with corporate policy.
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Oversee meeting logistics, investor presentations, catering, and AV setup.
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Act as primary liaison between executives, portfolio CEOs, and investors.
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Support ad-hoc research, data entry, and special investment workflow projects.
■Requirements:
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Minimum 5+ years of Executive Assistant experience supporting CEO, President, or Board-level Executives within a Japanese company.
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Solid understanding of Japanese business etiquette, corporate hierarchy, and protocol for interacting with external VIPs.
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Business-level English proficiency (both written and spoken) for seamless global stakeholder management.
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Fluent-level Japanese communication skills for executive-level interaction.
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Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and expense systems such as Concur.
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Superior organizational skills, laser-sharp attention to detail, ability to prioritize under pressure, and absolute discretion with confidential data.
■Salary Range
10M JPY - 15M JPY
■JOB ID: VAC-290745
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