About This Role
Working in collaboration with and in support of the firm's strategic initiatives, the Executive Assistant provides high-level executive assistance to partners and/or members of senior leadership. This role connects departments to provide comprehensive support, anticipating needs while effectively and proactively meeting timelines and priorities.
Responsibilities
- Perform practice area support responsibilities for assigned partners
- Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the firm
- Navigate dynamic political situations with excellent judgment and situational awareness
- Develop and maintain professional relationships, ensuring efficient teamwork and providing clear and timely information
- Work collaboratively and proactively with others to facilitate timely and effective implementation of strategic plans, objectives, and projects, managing timelines and executing simultaneous deliverables
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, spreadsheets, and other documents
- Maintain reports and spreadsheets and distribute on a regular basis
- Coordinate events, seminars, and retreats, managing logistics, engaging vendors, and preparing materials to ensure a successful event
- Work proactively with lawyers, firm leadership, and various departments preparing materials for various meetings, events, and projects
- Analyze and review contract proposals for various projects, performing cost analysis against the budget
- Coordinate and participate in department, practice group, committee, and firm meetings, preparing agendas and meeting materials, managing logistics and engaging appropriate parties to ensure a successful meeting
- Prepare communications and materials on behalf of partners, departments, practice area and/or firm leadership, which may include confidential correspondence and documents
- Plan and manage complex travel arrangements, provide itineraries and travel documents and process expense reports
- Organize complex calendars and schedules; resolve scheduling conflicts and partner with key stakeholders and other teams for meeting details
- Work closely and proactively with partners and leadership to keep them informed of upcoming commitments and responsibilities, prepare materials in advance, and follow up appropriately
- Respond to emails and calls on behalf of partner and/or firm leaders, has extensive direct contact with clients and business contacts
- Perform work impacting partner financial viability with client matters
- Partner with billing and collections departments, monitoring client budgets for reporting purposes and provides updates to partners and leadership
- Maintain paper and electronic filing systems, ensuring compliance with Information Governance policies
