Executive Assistant

About This Role

This executive assistant role provides strategic administrative partnership to two senior Engineering Managing Directors within BNY's Custody Platform organization. The role involves complex calendar management, executive support, and event coordination across multiple engineering teams and is highly visible.

Responsibilities

• Coordinate high-volume, complex calendars across multiple stakeholders, time zones, and leadership teams while resolving scheduling conflicts and managing changing priorities
• Provide administrative support to two Engineering Managing Directors, managing priorities, schedules, communications, and daily operational needs
• Organize meetings, prepare agendas, manage logistics, track action items, and ensure follow-up activities are completed
• Lead planning and coordination of town halls, leadership meetings, team events, and annual engineering programs while partnering closely with marketing and communications teams
• Coordinate interview scheduling, candidate logistics, and hiring-related activities across multiple stakeholders
• Partner with executive assistants, business managers, finance teams, operations teams, and engineering leadership globally to ensure smooth execution of priorities
• Assist with newsletters, presentations, leadership communications, and broader organizational initiatives
• Utilize Microsoft Office tools and AI technologies to improve efficiency, streamline administrative processes, and support team productivity initiatives
• Provide additional support for engineering leadership initiatives and special projects as needed

Requirements

• 3–6+ years of Executive Assistant, Administrative Assistant, or comparable professional support experience
• Experience supporting multiple senior leaders or executives simultaneously
• Strong calendar management experience involving complex scheduling across numerous stakeholders
• Proven ability to prioritize multiple tasks and deadlines in a fast-paced environment
• Experience coordinating large-scale events, town halls, leadership meetings, or employee engagement programs
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams
• Experience utilizing AI tools such as Microsoft Copilot, ChatGPT, Claude, or similar technologies
• Ability to work independently while collaborating effectively across teams
• Bachelor’s degree required

Nice to have:

• Financial services or tech industry experience

Benefits