Executive Assistant, Development

About This Role

An Executive Assistant in Development provides daily administrative coordination for development work within the Business Services industry. You will help keep schedules, communications, and key materials organized so priorities move forward smoothly.

Responsibilities

• Manage calendars, meeting requests, and scheduling changes to keep development priorities on track
• Prepare meeting agendas, materials, and follow-up notes for development-related discussions
• Coordinate internal communications and respond to routine requests with clear, timely information
• Maintain files, records, and shared documents so information is easy to locate and use
• Arrange meetings and coordinate logistics, including rooms, materials, and attendee details
• Track action items and deadlines, following up with stakeholders to support timely completion
• Draft and edit correspondence, presentations, and administrative documents as needed
• Handle administrative tasks that support the Development team's daily work and priorities

Requirements

• Experience managing calendars, scheduling meetings, and coordinating changing priorities
• Experience preparing meeting materials, notes, correspondence, and presentations
• Strong written communication skills for clear and professional internal communications
• Ability to organize records, documents, and action items with care and consistency
• Comfort handling confidential information with sound judgment
• Ability to manage multiple administrative tasks and meet deadlines

Benefits

• Health benefits
• Dental benefits
• Paid time off
• 403(b) plan

About the Company

Our client is a highly respected, mission-driven nonprofit making a meaningful impact across New York City every day. Known for innovation, operational excellence, and a collaborative culture, they connect communities with critical resources while driving large-scale social change. Employees are empowered to contribute to a purpose-driven mission, work alongside passionate professionals, and help create lasting impact for those who need it most.