Executive Assistant

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Energy and Natural Resources:

Indiana’s Energy and Natural Resources vertical is one of eight verticals within the executive branch framework. This vertical is designed to streamline state agencies and coordinate power grids, natural conservation, and environmental regulations.

This vertical is comprised of the following state agencies:

• Department of Natural Resources (DNR)
• White River State Park (WRSP)
• Indiana Department of Environmental Management (IDEM)
• Office of Energy Development (OED)
• Office of Utility Consumer Counselor (OUCC)
• Indiana Utility Regulatory Commission (IURC)
• Board of Animal Health (BOAH)
• Indiana State Museum & Historical Sites (ISMHS)
• Indiana State Fair Commission (ISFC)

Role Overview:

The Executive Assistant is responsible for overseeing administrative operations and ensuring efficient administrative workflow for Indiana’s Energy and Natural Resources vertical. This role involves coordinating high-level administrative tasks, calendar management, and serving as a key liaison between the Secretary, the Governor’s office, agency leaders, internal and external stakeholders.

A Day in the Life:

The essential functions of this role are as follows:

• Provides high level administrative assistance to an agency, department, or facility.
• Reviews total department or agency organizational structure and functions and advises changes to promote efficiency and effectiveness.
• Administers staff functions in support of program areas.
• Prepares special reports on alternative methods of achieving new program responsibilities.
• Represents agency, institutions, or departments in a variety of situations with other departments, institutions, the general public, and special interest groups.
• Prepares responses to correspondence containing routine inquiries.
• Follows-up on plans, programs, policies, and procedures to ensure progress and accomplishments.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Thorough knowledge of the theories, principles, practices, and methodology of administrative management
• Thorough knowledge of department programs
• Specialized knowledge of state government administrative structures
• Attention to detail and proofreading skills
• Effective verbal and written communication skills
• Organizational skills with the ability to prioritize tasks effectively and multitask
• Ability to coordinate and motivate professional and support personnel
• Ability to be creative in developing alternatives to meet department needs
• Ability to communicate complex theories and principles to a broad spectrum, both verbally and in writing
• Ability to maintain cooperative work relationships.

A degree is not required. However, at least 7+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department.