About This Role
This Executive Assistant role provides high-level administrative support to a department head, managing schedules, organizing files, handling special projects, and conducting research. The position requires an autonomous professional who can make sound decisions without supervision in a fast-paced environment.
Responsibilities
- Provide effective and comprehensive support to the department head
- Use proper phone etiquette and communication skills
- Provide general office support to all team members on an as needed basis and perform related duties as required
- Type documents to include correspondence, presentations, forms, reports, etc.
- Schedule meetings and conference calls
- Organize international and domestic travel ranging from air and hotel reservations to passport and visa applications
- Handle situations where independent judgment is exercised, thereby relieving the Executive of extraneous matters
- Screen incoming calls and either assist caller when appropriate or forward calls that can be handled by others
- Maintain confidential files and honor the integrity of all information
- Manage and prioritize heavy volume of emails including archiving and retrieval
- Reconcile expenses and submit reimbursable items for processing
- Update and maintain Executive’s business associate contact details
Requirements
- High school diploma or GED
- At least two years of relevant experience as an executive assistant or administrator
- Strong operational command of the Cliqbook/Concur travel system
- Strong operational command of the Infor Expense Management system
- Self-reliant problem solver capable of making critical, sound decisions immediately without supervision in a fast-paced environment
- Outstanding discretion
- Communicate logically, concisely, and effectively at all levels while maintaining absolute confidentiality under pressure
Nice to have:
- Prior knowledge of the Opera system
Benefits
- Comprehensive wellness programs designed to support employees’ physical, mental, and emotional well-being
- Exclusive access to company-sponsored discounts across hospitality, dining, retail, entertainment, travel, technology, and a wide range of partner offerings
- Complimentary parking both during and outside of scheduled work hours
- Competitive health, wellness, and income protection benefits for eligible employees
- Ongoing professional growth and career development through leadership programs, learning opportunities, strategic networking, and community engagement initiatives
