Executive Assistant, Corporate Communications

About This Role

Supporting the Chief Communications Officer in internal and external communications across the enterprise is the main purpose of this role. It involves working with the Corporate Communications team and partnering with leaders throughout the organization. The position requires strong judgment, high organization, attention to detail, and the ability to operate independently in a fast-paced environment.

Responsibilities

• Manage a complex executive calendar, including scheduling, prioritization and resolving competing demands on time
• Work extended hours on occasion, particularly in connection with significant company events, leadership meetings or other time-sensitive communications needs
• Maintain confidential information
• Support the Chief Communications Officer in the planning and coordination of key meetings, events and communications activities, including meeting logistics, materials and follow-up
• Participate in Communications team meetings as appropriate to gain context and familiarity with team priorities, initiatives and ongoing work
• Coordinate meetings, travel, expenses and other administrative activities
• Handle incoming calls, emails and requests with professionalism, discretion and sound judgment, appropriately prioritizing and routing matters
• Track follow-up items, commitments and deadlines, ensuring timely completion and escalation when appropriate
• Anticipate needs before they arise
• Build familiarity with the Communications team’s processes, systems and tools and help ensure information and materials are organized and readily accessible
• Assist with special projects, corporate events, senior leadership meetings and enterprise communications initiatives as needed
• Partner effectively with colleagues and stakeholders across the enterprise, helping coordinate activities and maintain strong working relationships on behalf of the Chief Communications Officer
• Provide solutions to problems in situations that are atypical or infrequently occurring, drawing upon experience, judgment and established practices
• Other duties in line with the role as needed

Requirements

• Minimum 3 years in an executive assistant or similar support role
• Excellent interpersonal skills/presence
• Comfort/familiarity working with/learning about AI tools that assist department operations
• A self-motivated team player who is innovative and adaptable to a fast-paced, consistently changing environment
• Schedule flexibility
• Ability to coordinate and prioritize multiple tasks/projects simultaneously
• Strong project-management skills
• Strong familiarity with Microsoft Office computer programs (e.g., Word, PowerPoint, Outlook, Excel, etc.)