About This Role
This Executive Assistant role involves working in a team to provide secretarial support to the global EY office senior management. The core responsibilities include managing diaries, calendars, and travel, as well as handling documentation, tool support, and other administrative tasks as needed.
Responsibilities
- Deliver administrative services in a team environment
- Provide support to project team members on maintaining and managing key project meetings and meeting locations
- Maintain project team's calendar to showcase all key events that need to be planned
- Work closely with project teams and other stakeholders in scheduling and organizing meetings or conference calls
- Support project team members in booking travel tickets
- Help in planning the agenda for workshops and area visits by handling logistics of stay, food, and printing
- Record minutes of meetings with clear emphasis on key action points
- Maintain the project database and ensure all documentation is captured and organized for ease of access
- Provide support in setting up training by sending out invites, enabling cut-off points for training sessions, issuing confirmations, and offering alternative dates
- Supplement delegates with correct pre-work and sessions
- Provide administrative support on various internal and external tools used across EY offices
- Capture, process, and administer business information
Requirements
- Ability to manage several concurrent activities, with strong multi-tasking, prioritization, organizational, and time management skills
- Enjoys problem solving
- Able to prioritize effectively
- Strong project coordination skills
- Comfortable using IT systems
- Excellent written and oral communication skills
- A strong team player who is comfortable working collaboratively with others
- Must be able to work virtually and independently
- Able to be diplomatic when dealing with clients
- Respond well to deadlines and work outside of normal hours when required
- Comfortable working on several activities concurrently
- Able to work in a rapidly changing environment and prioritize accordingly
- Professional and diplomatic communicator
- Quality focused and takes pride in paying attention to detail
- Self-starter, who can manage with minimal direction
- Able to interact with senior management
- Extremely organized and enjoys administration
- Able to work in a team arrangement
- Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook
