Executive Assistant

Executive Assistant

An innovative healthcare company that supports and oversees skilled nursing facilities is seeking an Executive Assistant to join the team. We promote an employee-first culture because we recognize that our success is only as good as our team. This culture guides us in fulfilling our mission to provide exemplary care by exemplary people. We believe in a basic approach to our business: empower our team members to achieve more and provide the best care to every patient. Consider joining our team if you are driven, passionate, and resourceful and share our desire for excellence.

The Executive Assistant position is a unique opportunity to provide comprehensive executive-level administrative support.This position also involves analysis of business processes, performance, operations, and a specific focus on human resources.

RESPONSIBILITIES:

• Answer phone calls at corporate office and direct matters to appropriate personnel
• Design documents, reports, and flyers for meetings, programs, and other communications as well as notetaking and communicating with leadership team
• Develop comprehensive project tracking and management plans
• Maintain measurable performance metrics for various activities: supplier performance, vendor quality, internal vendor ordering processes, financial (AP) performance, and budgetary performance
• Review and recommend purchase orders and vendor contracts as needed to support operational goals
• Some bookkeeping and accounts payable responsibilities
• Oversee administrative, operational, and project management/tracking of nursing home HR policies and procedures
• Oversee and coordinate the conceptual development of assigned HR programs
• Oversee the use and training of the company’s online HR Information System (including onboarding, employee management, scheduling, and payroll) and train new staff in the use of the software
• Support existing HR programs and ensure programs are accurately implemented and implement quality control procedures and operating strategies for HR initiatives

REQUIRED EXPERIENCE:

• 5 years or more experience in a related executive assistant position
• 2 years or more experience with relevant HR management experience
• Significant experience using Excel and assessing/manipulating various types of data

REQUIRED SKILLS:

• Excellent computer literacy and high level of computer competency skills (Microsoft Outlook, Microsoft Office, and online programs and applications)
• Advanced skills with Excel
• Experience with Quickbooks
• Knowledge of HR rules and regulations and general familiarity with applicable labor laws
• Ability to create, implement, and oversee processes to implement effective HR systems and programs
• Excellent written and verbal communication skills

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Powerpoint: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)
• Executive Assistant: 5 years (Required)

Work Location: In person