About This Role
Supporting the Chief Executive Officer, Finance Manager, and Director of Listings, this executive assistant role is central to the company's real estate operations. It involves a wide range of tasks, from financial and listing assistance to special projects and interdepartmental communication. The ideal candidate will be highly organized, proactive, and capable of exercising exceptional judgment in a dynamic work environment.
Responsibilities
- Assist the CEO with a variety of projects and company initiatives, including coordinating events, preparing reports and presentations, and managing logistics to support day-to-day executive operations
- Assist the Finance Manager with processing payments to agents and referral companies, tracking receipts, and maintaining accurate financial records to ensure timely and organized transactions
- Support the Director of Listings by preparing and organizing contracts, monitoring critical dates and deadlines, entering listing data into internal systems, and submitting listings to the MLS accurately and on time
- Provide broad administrative support across departments, ensuring smooth communication, organized record-keeping, and timely follow-through on tasks and priorities as directed by leadership
Requirements
- Ability to manage multiple priorities and projects with keen attention to detail
- Proven track record of maintaining confidentiality and exercising discretion in sensitive situations
- Strong organizational skills with the ability to track deadlines and ensure timely follow-ups
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office Suite
- Ability to coordinate travel arrangements and manage logistics for conferences and meetings efficiently
About the Company
This firm was founded over 30 years ago in Virginia Beach with ten agents, including seven founding partners. It has grown to over 80 agents, driven by a commitment to exceptional service, integrity, fairness, and a "can-do" attitude toward real estate. The company operates "by agents, for agents," with leadership deeply connected to the real estate market through hands-on experience, and has built and maintained a stellar reputation in the local market.
