About This Role
An Executive Assistant who is ready to be more than a scheduler, someone who thrives as a true business partner, stays ahead of what the team needs, becomes the pulse of the organization, and helps us have fun along the way. This role will support two Directors on the Payments team. From day one, this role will focus on keeping leadership and the broader team organized, informed, and on task.
Responsibilities
- Manage complex, high-volume calendars for leadership across multiple time zones; prioritize and resolve scheduling conflicts with sound judgment and minimal direction
- Responsible for managing global team seating, including coordinating office moves, maintaining accurate seating plans, to ensure team members have workspace ahead of their start date or relocation
- Book domestic and international travel in compliance with Amazon travel policy; prepare detailed itineraries and manage real-time changes
- Process travel and business expenses accurately and on time in Concur
- Coordinate logistics for team meetings, all-hands, offsites, and external-facing events; prepare agendas, track action items, and manage follow-ups
- Support speaker coordination, run-of-show planning, and on-site logistics for larger events and summits
- Act as a point of contact for internal and external stakeholders on behalf of leadership; build strong relationships with peer EAs across Amazon Payments and partner organizations
- Maintain org distribution lists, team rosters, headcount tracking, and shared resources
- Coordinate purchase orders and support budget tracking as needed
- Identify process gaps and proactively implement improvements to team operations
- Handle confidential information with the highest level of professionalism and discretion
Requirements
- 2+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
Nice to have:
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
- Bachelor's degree
Benefits
- Sign-on payments
- Restricted stock units (RSUs)
- Health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
- 401(k) matching
- Paid time off
- Parental leave
About the Company
The Amazon B2B Payments & XBorder (ABPX) team is responsible for creating and operating a worldwide collection of products and services to drive Amazon's Flywheel by enabling seamless business payments. ABPX focuses on Pay by Invoice, Amazon Lending, Seller Wallet, and Business Payment Acceptance. The team delivers credit products for small businesses such as lending services, invoicing service, and line of credit that ease the working capital needs for sellers and business buyers. The company is Amazon.com Services LLC.
