About This Role
As an Executive Assistant, you will provide essential support to the Managing Directors in our Paris office, managing their schedules, overseeing Business Unit operations, and fostering client relationships. This role thrives in a fast-paced environment where anticipating needs and problem-solving are key to contributing to business development.
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel for Managing Directors/Senior Directors.
- Handle correspondence and prepare presentations.
- Act as the point of contact for clients and visitors.
- Support onboarding and offboarding processes.
- Proactively manage Senior team expenses.
- Maintain Managing Director timesheet data on Agresso.
- Manage conference room bookings and technical requirements.
- Coordinate catering for meetings and events.
- Manage internal communication and updates.
- Build and cultivate strong relationships with key clients and stakeholders.
- Organise and participate in business development activities.
- Update and maintain client information and prospects in Salesforce.
- Coordinate internal and external marketing events (team events, offsites, cocktails, quizzes).
- Manage the invoicing process, setting up project codes (research for conflict checks and AMLs).
Requirements
- Relevant experience, preferably in a professional services environment.
- Excellent oral and written communication skills to effectively communicate and interact with team members, clients, and external stakeholders.
- Proficiency in advanced computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Salesforce.
- Maintain a high level of professionalism in all interactions.
- Strong attention to detail, time management, and prioritisation skills.
- Organised, detail-oriented, and able to multi-task in a fast-paced environment.
- Proactive with critical thinking skills to solve problems.
- Collaborative and team-oriented with a positive attitude.
- Ability to work independently and within a team.
- Experience working with senior clients.
- High level of interpersonal skills to handle sensitive and confidential information.
- Experience arranging complex travel arrangements and event coordination is a plus.
- Fluency in English and French is essential.
Benefits
- Opportunities for continuous learning and professional development.
- Support for personal well-being and growth.
- A unique, entrepreneurial culture that fosters collaboration and fun.
