Executive Assistant

About This Role

An Executive Assistant who thrives in a fast-paced environment will provide comprehensive, high-level support to the two co-owners of a leading supplier to the kitchen, bedroom, and bathroom sector. This pivotal position involves managing competing priorities, acting as a trusted partner to senior leadership, and line-managing an Admin Assistant.

Responsibilities

• Manage the inboxes and diaries of both directors, adapting promptly to changing priorities and frequent rescheduling
• Attend meetings and take accurate notes, and monitor, chase and close out actions, including informal requests, to ensure timely completion
• Hold the directors’ direct reports accountable for delivery across tasks and projects, escalating issues where appropriate
• Arrange domestic and international travel for both directors and coordinate events, with support from the Admin Assistant
• Line manage the Admin Assistant, including allocating work, providing feedback and taking responsibility for their output
• Handle sensitive, confidential and board-level information with integrity and discretion
• Build effective relationships with colleagues, customers and partners across the business, and prioritise stakeholder requests accordingly

Requirements

• Advanced proficiency in Microsoft Office, particularly Excel, and demonstrable competence with Outlook, Teams and Zoom
• Confident, everyday use of AI tools, with an AI-first approach
• Strong adaptability, with the ability to respond effectively to changing priorities in a fast-paced, scaling environment
• Excellent written communication skills
• A proven record of reliable follow-through and delivery
• The ability to work autonomously and effectively without reliance on rigid structure or process
• Demonstrated ability to manage competing priorities from multiple senior stakeholders, and to manage and be accountable for the work of others
• Proven discretion and experience handling confidential or board-level information
• Flexibility to be contactable outside normal hours when the directors are travelling overseas

Nice to have:

• Two to three years’ experience in a comparable fast-paced executive support role, with greater emphasis placed on capability than length of service
• Experience supporting two senior executives concurrently
• Experience within a rapidly growing, family-owned SME
• Previous line management or mentoring experience
• Working knowledge of Notion

Benefits

• 31 days’ holiday including statutory bank holidays
• The opportunity to work alongside the co-owners of a growing business, with visibility of all areas of the organisation