About This Role
Supporting the India Investment Banking Head and the Corporate Finance Team with dedicated administrative assistance is the core of this role. This position involves managing various administrative aspects for the India CEO and the M&A team, making it suitable for a detail-oriented individual with strong organizational skills.
Responsibilities
- Support the India CEO and M&A team (including multiple senior MDs and Directors) with administrative aspects relating to the function
- Manage diary, travel bookings, and client meetings
- Manage senior visitors into the region
- Assist with processing invoices by liaising with external firms and internal business approvers
- Process and reconcile expenses for team members
- Secure conference rooms and video-conferencing for meetings and events
- Track Senior Visits in the country and own the itinerary where Transaction banking is the host
- Create and maintain team distribution lists where applicable
- Provide individual administrative assistant support on request (including answering phones, printing, photocopying, scanning, arranging couriers, delivering mail and planning meetings/managing diaries)
- Proactively ensure all new joiners (permanent, contractors and secondees) to the team are fully onboarded from an administrative/technology perspective
- Organize travel arrangements and itineraries
- Assist in establishing best practices by partnering with the other assistants in the region to achieve high performing standards and efficiencies
- Assist in cross border requirements and approvals for business trips
- Take ownership for managing risk and strengthening controls in relation to the work
- Perform other ad hoc duties on request
Requirements
- Strong interpersonal skills
- Relevant secretarial/administrative experience
- Working experience with Microsoft Word, PowerPoint, Outlook and Excel
- Fluent in English (both written and oral)
- Excellent communication skills
- Consistent attention to detail and accuracy
- Experience of working in financial services
- Awareness about information security and confidentiality
- Service oriented attitude that works well with a wide range of stakeholders
- Strong time management and personal organization skills
- Able to effectively plan and prioritize to set and meet deadlines
- Passion for continuous improvement
- Able to act independently and exercise good judgment
- Comfortable working in a changing environment
- Graduate in any discipline
