About This Role
Supporting BDO Advisory partners and senior managers in achieving operational goals is the core of this Executive Assistant role. This position offers an excellent opportunity to contribute to a well-established practice within a collaborative and client-focused environment.
Responsibilities
- Support BDO Advisory partners and senior managers in achieving operational goals and implementing objectives
- Assist in leading strategic group initiative project streams to support development of corporate vision
- Solicit input from and coordinate with firm leadership to plan, track, monitor, and follow the progress of projects, action items, risks, and business strategies that emanate from the partner and their team
- Prepare and distribute project materials
- Organize and attend project team meetings as well as take meeting minutes
- Prepare reports for leadership on project status and keep leadership informed of project direction, including achievement against project milestones, resourcing, budget, expenditures, revenue, etc.
- Undertake administrative tasks for assigned Partners and Senior Managers within the Advisory Practice, including scheduling & organizing meetings, travel arrangements, managing calendars, monthly billing, and preparing reports as required
- Assist with the preparation of client proposals and presentations
- Draft talking points on an array of topics as required, and ensure that the partner/leader is prepared and in possession of information and materials required for meetings and other scheduled events
- Act as a representative and ambassador for the accountable partners and other leaders, facilitating communication and working independently with the firm’s leadership team as required
- Interact with clients to support information requests and follow-ups
- Assist with partner expense reports
- Proactively anticipate the needs of the partners and other leaders, ensuring accuracy, coordination, and prioritization/optimization of leader’s time
- Ensure leaders are working on the most important items for the practice
- Help complete priority items for the leadership team to an appropriate level of quality
- Perform other duties as assigned
Requirements
- Three or more years of working experience in an executive assistant role or similar role; an Office Administration diploma or other relevant education is an asset
- Experience supporting planning, coordination, monitoring, and successful delivery of projects and initiatives, including maintaining schedules and documentation, coordinating stakeholders, and tracking progress and action items
- Strong experience drafting various types of professional documents/content leveraging exceptional writing, grammar, and visual presentation skills
