Executive Assistant

About This Role

An Executive Assistant plays an important role in keeping daily operations organized, managing complex schedules, and ensuring leadership is prepared for meetings and key priorities. This individual will support two senior executives overseeing Human Resources and Legal functions, and will thrive in a fast-paced corporate environment.

Responsibilities

• Provide high-level administrative support to two senior executives, including complex calendar management and daily scheduling
• Coordinate meetings across departments, manage scheduling conflicts, and ensure priorities are handled efficiently
• Arrange domestic travel, prepare itineraries, and assist with expense reporting
• Develop, edit, and format presentations, reports, meeting agendas, and professional correspondence
• Track deadlines, action items, and follow-ups to keep projects and initiatives moving forward
• Prepare meeting materials and coordinate logistics for leadership meetings and other important business discussions
• Assist with company-wide events, Board of Directors meetings, holiday celebrations, and onsite activities in partnership with the Operations team
• Support ongoing administrative processes, departmental initiatives, and special projects
• Maintain accurate records, organized files, and confidential documentation
• Process invoices, expenses, and other administrative requests in a timely and accurate manner
• Communicate professionally with internal teams and external stakeholders
• Exercise discretion when handling sensitive information and anticipate the needs of senior leadership

Requirements

• At least 5 years of executive administrative experience in a corporate, financial services, or professional services environment
• Previous experience supporting C-suite executives strongly preferred
• Demonstrated success managing complex calendars, coordinating meetings, and arranging domestic travel
• Proficiency in Microsoft Office, particularly Outlook and PowerPoint; working knowledge of Word and Excel
• Exceptional organizational skills and strong attention to detail
• Ability to manage competing priorities, meet deadlines, and remain composed under pressure
• Proactive, task-oriented approach with strong follow-through and problem-solving abilities
• Excellent written and verbal communication skills
• Strong interpersonal skills and the ability to collaborate across multiple departments
• High level of professionalism, discretion, and judgment when handling confidential information
• Bachelor's degree preferred or an equivalent combination of education and relevant experience

Benefits

• Discretionary bonus of up to 10%
• Minimum 10% equity
• Medical, dental, vision, and 401(k)
• Direct exposure to senior leadership and involvement in important business initiatives
• Opportunity to support multiple executive leaders across key corporate functions
• Collaborative and professional workplace culture
• Meaningful involvement in an organization focused on sustainable infrastructure and clean energy investment

Important Details

• Schedule: Monday–Friday, 9:00 AM–5:00 PM
• Work arrangement: fully onsite, 5 days per week
• Anticipated start: approximately two weeks' notice, depending on the selected candidate's availability

Application Process

• Initial HR screening
• Virtual interview with senior leadership
• Onsite interview

About the Company

Addison Group is partnering with a leading investment firm focused on sustainable infrastructure and clean energy initiatives. The organization invests in projects that support renewable energy, energy efficiency, and other environmentally beneficial infrastructure. Our client offers a collaborative, high-performing work environment where employees have the opportunity to work closely with senior leadership and contribute to key business initiatives.