Executive Assistant

About This Role

This Executive Assistant role offers an exceptional opportunity to join a highly regarded investment firm, providing support to a senior executive. The position is ideal for a hospitality-minded professional who thrives in a fast-paced environment, managing complex calendars, coordinating extensive international travel, and anticipating executive needs.

Responsibilities

• Seamlessly manage a complex calendar
• Coordinate extensive international travel
• Anticipate an executive's needs before they arise
• Exercise exceptional judgment and balance several tasks at once
• Manage complex calendars, coordinating across multiple time zones
• Support international travel arrangements, requiring detailed itineraries, planned logistics, and seamless navigation of multiple time zones
• Manage expense reports
• Serve as a trusted extension of the executive
• Manage internal and external stakeholder communications
• Coordinate client gifts
• Handle executive correspondence
• Strive to take ownership and go above and beyond in tasks
• Deliver an exceptional experience to the people supported

Requirements

• 3–5+ years of Executive Assistant experience, preferably within financial services or a similarly high-performance environment
• Bachelor's degree
• Proven experience managing complex calendars, coordinating across multiple time zones, and supporting international travel arrangements
• Exceptional attention to detail
• Discretion
• Strong written communication skills

Important Details

• Schedule: fully on-site, five days a week, primarily East Coast hours generally beginning around 7:00–7:30 a.m., with occasional flexibility required

About the Company

This is a highly regarded investment firm that values urgency, accuracy, and attention to detail.