About This Role
An Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, ensuring smooth day-to-day operations for the Office of the Chief Information Officer – Operations (VP Roles). This role suits a professional who can manage complex schedules and communications with discretion and sound judgment.
Responsibilities
- Provide senior-level administrative, calendar, and time management support to one or more senior executives
- Use discretion, confidentiality, sound judgment, and organizational knowledge to support executive priorities
- Manage complex calendars, prioritizing meetings, resolving scheduling conflicts, and ensuring executives stay on track with their daily, weekly, and strategic goals
- Coordinate meetings and events, including logistics, materials, minutes, offsites, community events, and external functions
- Oversee incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
- Prepare, gather, and verify information for executive communications, reports, presentations, speeches, and meeting materials as needed
- Organize executive travel arrangements and logistics, including flights, hotels, transportation, and building itineraries
- Process expense reports, keeping track of standard expenditures and billing records
- Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers
- Contribute to administrative process improvements and ensure alignment with global policies and business controls
- Support risk, compliance, operational, AML/ATF, sanctions, conduct, and business continuity requirements, including acting as the department Business Continuity Plan planner when required
- Promote a customer-focused, inclusive, and high-performance culture by building strong relationships and upholding Scotiabank’s values and Code of Conduct
Requirements
- Minimum of 2 years experience as an administrative assistant
- Advanced knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint)
- Experience working in large, complex organizations with extensive stakeholder management
- Impeccable organizational skills, autonomy, and solution-oriented attitude
- High level of discretion required when dealing with confidential matters
- Strong ability to effectively perform in a complex, high-changing environment
- Solid time management, communication, and presentation skills
Benefits
- A rewarding career path with diverse opportunities for professional development
- An organization committed to making a difference in our communities – for you and our customers
