Executive Administrative Assistant

About This Role

This Executive Administrative Assistant role is an integral part of the Asset and Wealth Management team, offering a platform for professional growth and skill enhancement within a fast-paced and dynamic organization. The position involves supporting a manager or group with professional courtesy and delivering flawless work output, interacting with various executive-level internal clients, and adapting procedures to meet departmental goals.

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bios
• Handle regular activities without prompting, and advise in advance with issues or delays

Requirements

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities, such as calendar management

Nice to have:

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Important Details

• Schedule: Monday to Friday

About the Company

This role is part of the Asset and Wealth Management team, specifically within the Private Bank division.