Event & Tradeshow Logistics Coordinator

About This Role

Managing logistics for events and tradeshows is the core of this role, including retro planning, product ordering, venue research, and RSVP management. You will also support communication with third-party vendors and collaborate with cross-functional and global teams. This position is a 6-month assignment with potential for extension or conversion.

Responsibilities

• Manage event and tradeshow logistics: retro planning, product ordering, venue research, and RSVP management
• Support communication with third-party vendors such as production agencies, venues, florists, photographers, A/V companies, and entertainment companies
• Liaise with cross-functional teams (digital, marketing, education, and creatives), as well as internal teams and global markets
• Manage schedules and timelines, and meet deadlines consistently
• Develop creative briefs for event invitations and production materials as needed
• Handle trade spending, vendor cost negotiations, purchase order management, and chargeback processing on a regular basis
• Help create global guidelines that drive trade show and event consistency across all markets
• Establish a trade show process for international events and identify gaps in needs

Requirements

• Strong time management and the ability to meet deadlines
• Excellent communication skills for working with vendors, internal teams, and global partners

Important Details

• Schedule: Monday-Friday, 9am-5pm
• Duration: 6 months, with possible extension or conversion based on performance and budget
• Work arrangement: Hybrid, with 2 days remote

About the Company

The Fountain Group is hiring for a prominent client in the beauty industry.