About This Role
Every event at Ernest is an opportunity to celebrate the company's people, culture, and shared success. This role is for an Event Planner who thrives on bringing ideas to life and creating memorable experiences that reflect the company's values. The role is responsible for the full event lifecycle, from concept to clean-up, planning, coordinating, and executing social and corporate events that engage, inspire, and connect employees.
Responsibilities
- Plan and execute a variety of corporate and social employee events including award ceremonies, picnics, sales training events, sporting events, incentive events, holiday parties, national management events, and more
- Manage the entire event lifecycle, from planning and budgeting to on-site coordination and post-event wrap-up
- Secure venues and locations, negotiate contracts, and manage vendor selection
- Create and manage communications and announcements for event attendees
- Brainstorm and implement event concepts and themes that align with company culture and goals
- Prepare event budgets, track expenses, and process invoices
- Research, evaluate, and book venues suitable for each event’s needs and scale
- Organize and coordinate suppliers, caterers, staff, and entertainment to ensure seamless execution
- Manage all logistical elements of each event, including transportation, setup, and timing
- Oversee set-up, tear-down, and clean-up operations
- Anticipate attendee needs and plan ahead to mitigate potential issues or risks
- Collaborate with internal teams, vendors, and senior-level executives throughout the planning process
- Troubleshoot and resolve any issues that arise before or during events to ensure smooth execution
- Maintain strong partnerships with vendors and oversee the setup, execution, and cleanup of events
- Negotiate competitive rates and contracts for venues and services
- Coordinate event schedules and appointments, ensuring all event-related activities, before, during, and after are properly documented for clear internal and external communication
Requirements
- Excellent and effective communication skills, verbal and written
- Strong interpersonal skills and a collaborative, team-oriented approach
- Proven ability to negotiate and focus on cost savings when working with vendors
- Outstanding coordination, organization, and time management abilities
- Minimum of 2 years of hands-on experience in event planning (preferred)
- Exceptional ability to multitask under pressure while maintaining attention to detail
- Creative thinker with a knack for innovative, out-of-the-box event ideas
- Demonstrated ability to manage small and large events, delegating tasks effectively
