About This Role
This role is for a proactive and organized Event Planner Executive to plan, coordinate, and execute corporate, brand, promotional, and experiential events for the company. The ideal candidate should possess strong coordination skills, creativity, attention to detail, and the ability to manage multiple vendors, stakeholders, and timelines simultaneously.
Responsibilities
- Plan and execute corporate events, exhibitions, product launches, brand activations, dealer meets, influencer events, and promotional activities
- Coordinate with internal teams, vendors, event agencies, venues, and other external stakeholders
- Identify and negotiate with event vendors, production agencies, decorators, photographers, caterers, printing vendors, and other service providers
- Prepare event concepts, proposals, budgets, timelines, and execution plans
- Manage event logistics including venue, branding, setup, manpower, equipment, transportation, hospitality, and event materials
- Coordinate on-ground event execution and ensure smooth functioning before, during, and after the event
- Support the marketing and brand team in developing event themes, concepts, experiences, and promotional activities
- Manage event-related procurement and ensure expenses remain within the approved budget
- Coordinate with influencers, partners, dealers, distributors, and other stakeholders for event participation
- Ensure all branding and promotional materials are correctly displayed and aligned with company guidelines
- Maintain event documentation, vendor databases, quotations, invoices, and post-event reports
- Track event performance and prepare post-event reports, feedback, and ROI analysis
- Handle multiple events/projects simultaneously while meeting deadlines
- Travel to event venues and locations as required for event execution
Requirements
- Strong event planning and project coordination skills
- Excellent communication and interpersonal skills
- Good negotiation and vendor management abilities
- Strong organizational and time-management skills
- Creative thinking and problem-solving ability
- Ability to work under pressure and handle last-minute changes
- Good knowledge of MS Excel, PowerPoint, Word, and Google Workspace
- Strong attention to detail
- Ability to coordinate with multiple teams and stakeholders
- Willingness to travel for events and activations
- 1–3 years of experience in event management, brand activations, experiential marketing, corporate events, exhibitions, or a similar role
Nice to have:
- Bachelor's degree in Event Management, Marketing, Mass Communication, Business Administration, Hospitality, or a related field