About This Role
The Event Planner is responsible for the research, evaluation, and selection of locations, hotel facilities, and destinations for corporate and MICE events. This role focuses exclusively on the research, selection, design, and budgeting phases, collaborating with the Account team and the Programming Manager.
Responsibilities
- Analyze and interpret client briefs, defining project solutions suitable for event needs
- Plan and select destinations and locations, in collaboration with the Account and Programming Manager
- Scout and evaluate destinations, locations, hotel facilities, leisure activities, and/or team building options in line with the event concept
- Research, select, and send quotation requests to suppliers (DMC, hotels, transfer companies, etc.)
- Develop project proposals through PowerPoint presentations, defining services, costs, and timelines
- Preliminarily plan air connections and transfers, evaluating feasibility, costs, and consistency with the event program
- Develop detailed budgets, estimates, and economic offers, with attention to project profitability
- Present and share project and economic proposals with the Account team
- Negotiate with suppliers, define economic and contractual conditions, and then pass the project to the Operations team for the executive phase
Requirements
- 6-10 years of experience in the corporate/MICE events sector, with specific and proven experience in event programming, design, and budgeting
- Direct experience in building project proposals, selecting destinations and suppliers, and developing budgets and economic offers
- In-depth knowledge of MICE sector dynamics, destinations, and main services related to corporate event organization
- Excellent knowledge of Microsoft Office suite, particularly Excel and PowerPoint, for preparing budgets, estimates, and project presentations
- Excellent written and spoken English language skills
- Excellent teamwork and collaboration skills with commercial and operational functions
- Precision, accuracy, and attention to detail, with strong analytical, organizational, and priority management skills
- Ability to negotiate with suppliers and focus on cost optimization and profitability
Benefits
- Meal vouchers of €10
- One day of smart working per week
Important Details
- Schedule: One day of smart working per week
About the Company
Gruppo Uvet is a leader in providing innovative services and solutions for business travel, mobility, tourism, incoming, corporate events, and hospitality.
