About This Role
An Event Planner works with clients to deliver on their meeting program goals, leading the planning from contract execution to final billing. This hybrid role involves working three days a week from home and two days a week from the Warsaw office.
Responsibilities
- Lead coordinating and implementing program logistics to achieve impact
- Conduct research and coordinate relationships with vendors, making use of preferred relationships to ensure the selection of high-quality vendors
- Ensure supplier contracts are legally protective of both Amex GBT and client
- Lead program costs, identify cost savings strategies, review all invoices and report them to a reconciliation specialist to ensure accurate charges, and handle client's payment requirements as defined per program or account
- Determine program needs for on-line registration and assist event owners with communication to attendees, ensuring a user-friendly registration site that captures all vital data
- Handle logistics with venue staff, coordinate vendor performance, and act as a resource for event staff
- Conduct program debrief with client and provide full briefing report post event
- Develop service recovery plans for events and ensure improvement goals are achieved or exceeded
- Develop and maintain knowledge of technology and/or software solutions (Cvent)
Requirements
- Excellent written and verbal communication skills in Polish and English
- Passionate about project management, meetings management and client management experience
- Experience working within budgets
- Strong prioritization skills
Benefits
- Flexible benefits tailored to each country, starting on day one, including health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources
- Travel perks: a choice of deals each week from major travel providers on flights, hotels, cruises, and car rentals
- Access to over 20,000 courses on the learning platform, leadership courses, and internal job openings first
- Connection with colleagues through global Inclusion Groups
Important Details
- Work format: three days a week from home and twice a week from the Warsaw office
About the Company
Amex GBT is a company where colleagues find inspiration in travel and can make an impact on the industry. It offers an inclusive and collaborative culture.
