This role involves the complete operational delivery of a variety of events, from initial planning and budgeting through to onsite execution and financial close. The successful candidate will work closely with clients, internal teams, external agencies, venues, and suppliers to ensure projects are delivered smoothly, profitably, and to a high standard. We are recruiting at both Event Manager and Senior Event Manager levels, with the appropriate level determined by the candidate's experience and capability.
Responsibilities
Manage assigned events from brief and initial planning through onsite delivery, post-event evaluation, and project close
Clarify event objectives and develop realistic action plans, timelines, and milestones
Coordinate venue sourcing, site inspections, supplier activity, online registration tools, and event logistics
Provide excellent onsite service, anticipate issues, and respond effectively to changing client or event needs
Manage venue health and safety documentation and escalate concerns appropriately
Build and maintain strong client relationships and serve as a trusted point of contact throughout the project lifecycle
Provide proactive updates, advice, and recommendations while working within client policies, procedures, and timelines
Maintain timely, clear, and effective project communications
Gather post-event feedback, address concerns promptly, and identify potential opportunities for future work
Maintain accurate event budgets and provide regular financial updates to clients
Negotiate with venues and suppliers to deliver cost savings and added value
Manage purchase orders, invoicing, supplier payments, and the overall financial position of assigned projects
Monitor cash flow, profitability, and contractual deadlines, including supplier deposits and cancellation dates
Maintain financial clarity and transparency from initial budget through project closure
Coordinate colleagues, suppliers, and external partners, ensuring roles, responsibilities, and deadlines are understood
Work effectively with other agencies and project teams to keep client objectives and the wider purpose of the event in view
Support and guide team members working on assigned projects so they understand and are prepared to deliver their responsibilities
Contribute to continuous improvement by sharing knowledge, lessons learned, and recommended changes to working practices
Requirements
Previous experience working in an Event Manager role
Event Manager candidates will typically have 2+ years of relevant experience
Senior Event Manager candidates will typically have 3+ years of relevant experience
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Experience working within an agency environment is preferred
Congress experience and experience supporting pharmaceutical or healthcare clients and events are preferred
Strong organisational and project management skills, with the ability to manage multiple projects, priorities, and deadlines
Experience building client relationships and communicating confidently with internal and external stakeholders
Commercial awareness and experience managing event budgets, supplier costs, and project financials
Experience negotiating with venues or suppliers to achieve value for clients and the business
A proactive approach, sound judgement, and the ability to anticipate and resolve issues
Experience working collaboratively across internal teams, external agencies, and suppliers
Experience with event technology platforms and event applications is advantageous
Additional language skills, industry awards, or event-specific accreditations are a plus
Ability to travel and work away from home approximately 30 to 60 days per year in the UK and overseas
