About This Role
Managing B2B events from start to finish is the core of this role, which involves overseeing everything from venue negotiations to on-site delivery and post-event evaluation. This position suits an organized and commercially minded individual with experience in B2B event management who enjoys taking ownership and working with various stakeholders.
Responsibilities
- Manage B2B events from initial planning and supplier negotiations through to onsite delivery and post-event evaluation
- Source and negotiate with venues and suppliers, managing contracts, costs and event requirements
- Manage event budgets, monitor spending and ensure events stay on track financially
- Coordinate event logistics, documentation, running orders, staff briefings and pre-event checks
- Work with producers and marketing teams on speakers, agendas, AV, promotion and event materials
- Monitor delegate bookings and ensure sponsor commitments are delivered to a high standard
- Lead onsite operations, resolve issues and ensure a smooth experience for attendees
- Manage event stock, lead post-event reviews and identify improvements for future events
- Coordinate virtual briefings and webinars, including speaker preparation, live delivery and post-event reporting
- Use CRM systems, AI and automation to improve processes, reporting and event efficiency
- Develop towards managing more complex international events, awards programmes and the wider webinar schedule
- Travel internationally when required and work flexibly around event dates
Requirements
- 2-3 years' experience managing B2B events, ideally from a think tank, forum or smaller scale summit background
- End-to-end event organisation, including venue sourcing, supplier negotiations and on-site delivery
- Strong organisational and project management skills, with the ability to manage multiple events and deadlines
- Excellent attention to detail, particularly when reviewing contracts, budgets and event arrangements
- A proactive approach, with the confidence to take ownership, make decisions and solve problems under pressure
- Strong communication and relationship-building skills when working with suppliers, sponsors, speakers and internal teams
- Commercial awareness and experience managing event budgets
- Confidence using technology, including CRM systems, registration tools and webinar platforms
- HubSpot experience would be advantageous
- An interest in AI and automation, with a willingness to improve existing processes
- A flexible, adaptable approach and a willingness to support the wider team
- Eligibility to work in the UK and a valid passport, with the ability to travel internationally
