Managing events from planning through execution and dismantling is the core of this role, ensuring all production activities align with approved concepts and client requirements. This position suits an experienced professional who can coordinate with various teams and vendors to deliver impactful experiences.
Responsibilities
Study event briefs, layouts, 3D designs, technical drawings, and production requirements
Prepare detailed production plans, work schedules, installation timelines, and dismantling plans
Coordinate with the event planning, creative, 3D design, client servicing, and operations teams
Identify technical requirements for stages, backdrops, trussing, LED walls, sound, lighting, power supply, fabrication, and branding
Ensure all production activities are aligned with the approved event concept and client requirements
Supervise stage fabrication, exhibition stalls, pavilions, entrance gates, backdrops, kiosks, and other temporary structures
Verify dimensions, materials, finishing, structural requirements, and installation quality
Ensure that fabrication and installation follow approved designs and specifications
Conduct site inspections before installation and identify potential execution challenges
Coordinate sound systems, professional lighting, LED screens, projectors, trussing, rigging, generators, and electrical distribution
Understand technical riders and production requirements for corporate events, conferences, concerts, exhibitions, and government events
Coordinate with technical vendors to ensure equipment availability, installation, testing, and operation
Ensure sound checks, lighting programming, LED content testing, and technical rehearsals are completed before the event
Troubleshoot technical issues during setup and live events
Identify, evaluate, and coordinate with fabrication, sound, lighting, LED, electrical, trussing, manpower, and logistics vendors
Negotiate vendor rates to maintain production quality within the approved budget
Track actual production expenditure against the approved budget
Obtain approval before committing to additional expenses or scope changes
Identify opportunities to reduce costs without compromising quality, safety, or the event experience
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Verify vendor bills against approved quotations, purchase orders, and actual work completed
Lead on-site production activities from site handover through setup, event operation, and dismantling
Supervise production supervisors, technicians, fabricators, electricians, riggers, and other deployment teams
Ensure that all installations are completed according to the approved schedule
Conduct pre-event inspections and obtain clearance before the event opens
Resolve last-minute changes, technical issues, and production emergencies
Coordinate with event managers and client representatives during rehearsals and live operations
Ensure safe installation of stages, trussing, temporary structures, electrical systems, and suspended equipment
Verify structural stability, electrical safety, cable management, fire safety, emergency access, and load limits
Ensure appropriate PPE, safe working practices, and competent personnel are used
Coordinate required inspections, permissions, and technical certifications with the relevant authorities or qualified professionals
Stop unsafe work and arrange corrective action before proceeding
Maintain quality checks and document site approvals and safety observations
Maintain records of company-owned production materials, equipment, tools, and reusable structures
Track inventory issued to and returned from event sites
Monitor material damage, losses, repairs, and replacement requirements
Coordinate warehouse dispatch, loading, transportation, unloading, and return logistics
Recommend inventory purchases based on recurring event requirements and rental cost comparisons
Allocate work to production supervisors and site teams
Brief vendors and workers on responsibilities, timelines, and quality expectations
Coordinate with procurement, accounts, logistics, creative, event planning, and client servicing departments
Monitor productivity, attendance, work quality, and adherence to deadlines
Train team members on production standards, technical practices, and safety procedures
Prepare production schedules, BOQs, vendor comparison sheets, material lists, and deployment plans
Maintain daily site progress reports and installation checklists
Report production costs, delays, risks, material shortages, and scope changes to management
Prepare post-event production reports covering actual costs, vendor performance, damage, wastage, and lessons learned
Maintain proper records of approvals, purchase orders, delivery challans, and vendor bills
Requirements
Bachelor's (Preferred)
Events management: 5 years (Preferred)
About the Company
Seventh Avenue Eventz is a dynamic, innovation-driven event management and marketing agency with diverse business divisions including Events, Activation, MICE, Digital, Advertising, and PR. They create impactful experiences that help brands stand out, having worked with over 500+ organizations and executed events across eastern India and PAN India. Founded and headquartered in Bhubaneswar, with branch offices in Delhi & NCR, Raipur, Ranchi, Kolkata, and Patna, they bring exceptional events and marketing solutions to every corner of these regions.