Working within Wonderly, an award-winning progressive content marketing agency, the Event Manager will be responsible for the end-to-end planning and delivery of prestigious association client events. This role ensures each event meets agreed client objectives, commercial targets, and quality standards, managing project timelines, budgets, venues, suppliers, and risk management. The Event Manager acts as a primary operational contact for clients and key suppliers, contributing to larger conferences and exhibitions.
Responsibilities
Manage the end-to-end execution of association events, including onsite briefings and the management of the venue, all suppliers and staff
Conduct research to source suppliers and locations that align with internal procurement standards and ABPI compliance regulations
Develop and oversee project timelines to guarantee that every event remains on track and achieves all critical milestones
Develop, monitor and maintain event budgets and forecasts, ensuring expenditure is controlled and final profit and loss reconciliation is completed accurately and promptly
Provide regular updates, presentations, and key performance metrics to key stakeholders
Oversee the setup and maintenance of registration, abstract management, and virtual event platforms
Collaborate with technical teams and catering partners to ensure all operational requirements and logistics mirror the approved budgetary framework
Serve as the primary liaison for exhibitors and sponsors, partnering with sales colleagues to fulfil all contractual deliverables and brand exposure
Maintain professional communication by overseeing dedicated event mailboxes and ensuring all participant enquiries receive timely responses
Draft rigorous risk assessments and verify that necessary insurance and health and safety documentation is secured for all participating parties
Lead post-event evaluation, including analysis of attendee data, feedback and final performance, and identify learning and improvements for future events
Requirements
Demonstrable knowledge of the key stages involved in planning and delivering a B2B conference, exhibition or comparable event from initial planning through to post-event evaluation
Knowledge of event budgeting, including forecasting, monitoring income and expenditure, and completing financial reconciliation
Understanding of venue and supplier procurement, including reviewing proposals and negotiating costs or contractual terms
Working knowledge of event health and safety, risk assessment and data-protection requirements
Knowledge of registration or other event-management platforms used to coordinate delegate, speaker or programme information
Ability to develop and maintain detailed event plans, schedules and budgets
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Ability to monitor expenditure, identify financial risks and make appropriate recommendations to support delivery within budget
Ability to negotiate effectively with venues and suppliers on costs, services and contractual terms
Ability to manage several concurrent workstreams and deliver against fixed deadlines
Ability to communicate clearly and professionally with clients, senior stakeholders, suppliers and internal teams
Ability to identify operational risks, evaluate possible solutions and escalate issues appropriately
Strong numerical accuracy and attention to detail when managing event information, costs and documentation
Demonstrable experience of independently managing at least one B2B conference, exhibition or comparable event through the complete delivery cycle, from planning to post-event evaluation
Experience of managing an event budget, including monitoring income and expenditure, forecasting and completing financial reconciliation
Experience of sourcing and evaluating venues or suppliers and negotiating costs, services or contractual terms
Experience acting as a primary operational contact for a client or senior stakeholder during the planning and delivery of an event
Experience coordinating multiple suppliers and internal workstreams against an agreed project plan and fixed event date
Experience preparing or maintaining event risk assessments and supporting safe onsite delivery
Proactive, self-motivated event professional who uses initiative in challenging circumstances
Confident communicator who builds trusted relationships with clients and stakeholders
Adept at planning, executing, and balancing multiple projects and tight deadlines in a fast-paced environment whilst maintaining attention to detail
Commercially astute and deeply customer-focused, with a steadfast commitment to delivering high-value outcomes
Collaborative in your approach, with the ability to work effectively across teams to achieve shared goals
Solution-focused, with the ability to adapt to changing priorities and overcome challenges
Nice to have:
Knowledge of ABPI requirements or other compliance considerations relevant to medical or regulated events
Knowledge of abstract-management, virtual-event or live-streaming platforms
Experience delivering events within the medical, pharmaceutical or another regulated sector
Experience using registration, abstract-management, virtual-event or live-streaming platforms
Experience contributing to post-event reporting and recommending improvements based on delegate feedback, financial results or delivery learning
Benefits
25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days)
Work from anywhere in the world for up to 3 weeks of the year with our 'Work from Anywhere' days
Flexible working hours (core hours from 10-3) allowing you the flexibility to adapt your work schedule to your personal commitments
Generous contributory pension scheme
Health Cash Plans: access to a range of healthcare benefits, including coverage for medical expenses, dental care, optical services, and more
Professional development and internal training
Mentorship and coaching
Volunteering day
Important Details
Work format: 3 days in office, 2 days working remotely
Employment: full time, fixed-term
Attendance at events is a key element of this role and you will be required to travel regularly and to work out of hours as required
Sustainability is central to our events; team members must adhere to procurement and sustainability procedures, upholding our five core principles: Reduction, Inclusion, Transparency, Ethics, and Value
About the Company
Wonderly is an award-winning progressive content marketing agency and part of Haymarket Media Group. They work with ambitious brands to deliver brilliant campaigns and communications across print, digital and live events. Haymarket Media Group is a Certified B Corp™ and is committed to shaping a better future, guided by the United Nations Sustainable Development Goals and intertwined with an unwavering commitment to equity, diversity, and inclusion.
Haymarket is a successful international specialist media company.
