Event Manager / Assistant Event Manager

About This Role

This role involves managing and coordinating various aspects of events, from planning to execution, and working with clients, vendors, and internal teams. It suits a professional with experience in event operations, vendor management, and logistics, who can handle pressure and tight deadlines.

Responsibilities

• Handle events with strong business acumen
• Create pitch presentations using PowerPoint based on project requirements
• Manage and coordinate with the entire team for respective projects
• Maintain and draw up timelines for projects
• Serve as the single point of contact for the client and conference team
• Submit weekly reports to Team Leaders
• Handle pressure and deliver within tight deadlines
• Provide weekly feedback to the Organizing Committee of each event
• Plan and prepare an event checklist based on elements finalized by the client
• Contribute to team effort by accomplishing related results as needed
• Coordinate with events and backend teams
• Ensure proper, crisp, and timely communications within the team and with clients
• Coordinate regularly with various vendors, agencies, and event suppliers
• Draw up each event's element list, budget expenses, and income
• Maximize revenues by reducing operating costs and maximizing income
• Understand onsite event handling and coordination
• Understand event production details and timelines
• Coordinate and manage venues
• Plan and mark conference trade layouts for clients and participating companies

Requirements

• 3-4 years of professional work experience in event operations, vendor management, event logistics management, etc.
• Excellent communication skills, especially a good command of the English language
• Well-groomed individual and presentable personality
• Strong business acumen along with past experience of handling events
• Proper know-how of making PowerPoint presentations to create pitch presentations based on project requirements
• Hands-on experience with MS Office tools like Excel, Word, etc.
• Understanding of onsite event handling and coordination
• Understanding of event production details and timelines
• Basic technical knowledge of registration software, marketing tools, etc.
• Ability to manage multiple projects and work assignments concurrently
• Exceptional time management skills with the ability to prioritize while on tight deadlines
• Must be extremely detail-oriented
• Ability to work well in a fast-paced event environment