Event Manager

About This Role

Working closely with business partners and internal Events colleagues, the Event Manager plans and executes domestic internal and external events and meetings. This role suits a talented, hands-on event planner with proven experience supporting multiple concurrent programs and delivering impactful event experiences while operating within firm procedures, compliance and controls, and risk management expectations.

Responsibilities

• Work independently and/or partner on multiple events, meetings, and conferences
• Support budget creation, tracking, and approvals
• Conduct venue research and support the RFP process
• Coordinate vendors and support negotiations
• Support contract administration
• Manage hotel arrangements (as applicable)
• Coordinate air and ground travel (as applicable)
• Coordinate all logistics (audio visual, food/beverage, decor, activities, staffing, etc.)
• Provide onsite staffing and support
• Provide input on invitation/registration website requirements and testing
• Manage registration
• Perform post-event tasks such as budget close out and reporting
• Handle associated administrative tasks (shipping, invoicing, etc.)
• Manage project timelines and maintain detailed trackers
• Establish a workflow schedule with business partners and suppliers to facilitate prompt and accurate handling of all program details
• Manage decisions that maintain integrity around firm procedures, compliance and controls, risk management, and independence in vendor relationships while using firm-supported tools
• Escalate risks/issues early and appropriately
• Provide input and recommendations to business groups on event development and execution, including attendee experience enhancements

Requirements

• 5+ years of experience in meeting planning/event management
• Corporate environment preferred (financial industry experience a plus)
• Strong verbal and written communication skills; ability to deliver messages clearly and succinctly
• Dedicated and focused with the ability to prioritize and complete multiple competing tasks in a fast-paced environment
• Demonstrate strong judgment and ability to respond quickly and diplomatically to stressful, difficult, and changing situations
• Must be detail-oriented, show initiative, and work effectively as both a team member and independently
• A passion for detail and an ability to think creatively is critical
• High degree of professionalism, flexibility, and discretion
• Highly collaborative, enjoys working with others, and can build strong relationships with various partner teams
• Microsoft Suite with strong PowerPoint and Excel skills

Benefits

• Medical/dental/vision insurance
• HSA
• FSA
• 401(k)
• Life, disability & ADD insurance to eligible employees
• Paid time off for salaried personnel
• Paid sick leave for hourly employees on a Service Contract Act project

About the Company

Kforce is an Equal Opportunity/Affirmative Action Employer.