About This Role
Working closely with business partners and internal Events colleagues, the Event Manager plans and executes domestic internal and external events and meetings. This role suits a talented, hands-on event planner with proven experience supporting multiple concurrent programs and delivering impactful event experiences while operating within firm procedures, compliance and controls, and risk management expectations.
Responsibilities
- Work independently and/or partner on multiple events, meetings, and conferences
- Support budget creation, tracking, and approvals
- Conduct venue research and support the RFP process
- Coordinate vendors and support negotiations
- Support contract administration
- Manage hotel arrangements (as applicable)
- Coordinate air and ground travel (as applicable)
- Coordinate all logistics (audio visual, food/beverage, decor, activities, staffing, etc.)
- Provide onsite staffing and support
- Provide input on invitation/registration website requirements and testing
- Manage registration
- Perform post-event tasks such as budget close out and reporting
- Handle associated administrative tasks (shipping, invoicing, etc.)
- Manage project timelines and maintain detailed trackers
- Establish a workflow schedule with business partners and suppliers to facilitate prompt and accurate handling of all program details
- Manage decisions that maintain integrity around firm procedures, compliance and controls, risk management, and independence in vendor relationships while using firm-supported tools
- Escalate risks/issues early and appropriately
- Provide input and recommendations to business groups on event development and execution, including attendee experience enhancements
Requirements
- 5+ years of experience in meeting planning/event management
- Corporate environment preferred (financial industry experience a plus)
- Strong verbal and written communication skills; ability to deliver messages clearly and succinctly
- Dedicated and focused with the ability to prioritize and complete multiple competing tasks in a fast-paced environment
- Demonstrate strong judgment and ability to respond quickly and diplomatically to stressful, difficult, and changing situations
- Must be detail-oriented, show initiative, and work effectively as both a team member and independently
- A passion for detail and an ability to think creatively is critical
- High degree of professionalism, flexibility, and discretion
- Highly collaborative, enjoys working with others, and can build strong relationships with various partner teams
